Administrative Assistant

Northeast College of Health Sciences; Town of Seneca Falls (NY); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical Dental Vision

College Paid Life and AD&D insurance

8% retirement contribution

Job summary

Northeast College of Health Sciences is seeking an Administrative Assistant to provide dedicated support to the Master of Science in Physician Assistant Studies program. The role focuses on day-to-day operations, coordination with program directors, and effective handling of communications and scheduling.

The ideal candidate will have 2–3 years’ administrative experience, strong MS Word/PowerPoint/Excel skills, and excellent written and verbal communication.

Qualifications

• Minimum of 2-3 years’ experience as administrative assistant, preferably in an educational setting.
• Must have a strong commitment to the development and success of the Northeast College PA Program.
• Excellent interpersonal and organizational skills with the ability to function in a team.
• Highly developed written and verbal communication skills.
• Knowledge of and comfortability using MS Word, PowerPoint, Excel required.

Responsibilities

• Provide administrative support, including but not limited to: assisting the PA Program Director, PA Program Director of Didactic Education, PA Program Director of Clinical Education, and PA Program Admissions Coordinator in daily work-related activities as requested.
• Answering and routing incoming telephone calls, messages, and emails.
• Assisting in setting up and scheduling meetings, appointments, information sessions, admissions interviews, on-campus events, and class schedules.
• Assisting visitors to program and students as appropriate.
• Process scheduling requests from students, faculty, staff, and administrators for conference rooms, labs, and classrooms.
• Clerical duties such as maintaining student files, copying, filing, drafting documents, shredding activities, ordering supplies, processing purchase requisitions.
• Take minutes for PA Department meetings.
• Make travel arrangements for program personnel and guests.
• Input faculty in-service hours into database each trimester and send out yearly in-service reports to faculty and department heads.
• Other duties as assigned.

Skills

Administrative support

Interpersonal skills

Organizational skills

Written and verbal communication

Education

Education: High school diploma

Tools

MS Word

PowerPoint

Excel

Job description

DEPARTMENT: Master of Science in Physician Assistant Studies

DIVISION: Academic Affairs

STATUS: Non-Exempt, Monday through Friday; 8:30 a.m. to 4:30 p.m.

Hourly rate: $21.00 to $23.00 an hour

BENEFITS:

• Medical Dental Vision Health Savings Account Flexible Spending Account
• College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays
• TIAA Retirement with 8% college contribution after one year of employment
• Free EAP Counseling Services Free Chiropractic Care

Function

Provide administrative support exclusively to the PA program.

Organizational Relationships

• Reports to the Program Director, Physician Assistant Studies.

Specific Duties and Responsibilities

Provide administrative support, including but not limited to:

• Assisting the PA Program Director, PA Program Director of Didactic Education, PA Program Director of Clinical Education, and PA Program Admissions Coordinator in daily work-related activities as requested.
• Answering and routing incoming telephone calls, messages, and emails.
• Assisting in setting up and scheduling meetings, appointments, information sessions, admissions interviews, on-campus events, and class schedules.
• Assisting visitors to program and students as appropriate.
• Process scheduling requests from students, faculty, staff, and administrators for conference rooms, labs, and classrooms.
• Clerical duties such as maintaining student files, copying, filing, drafting documents, shredding activities, ordering supplies, processing purchase requisitions.
• Take minutes for PA Department meetings.
• Make travel arrangements for program personnel and guests.
• Input faculty in-service hours into database each trimester and send out yearly in-service reports to faculty and department heads.
• Other duties as assigned.

Methods of Accountability

• Satisfaction with the services provided to the program and the Northeast community, including, students, faculty, and staff as evidenced by formal and informal surveys.
• Provide written and oral reports to the Program Director, Physician Assistant Studies as requested.
• Annual performance evaluations by the Program Director, Physician Assistant Studies.

Education and Experience

• Minimum of 2-3 years’ experience as administrative assistant, preferably in an educational setting required.
• Must have a strong commitment to the development and success of the Northeast College PA Program.
• Excellent interpersonal and organizational skills with the ability to function in a team.
• Highly developed written and verbal communication skills.
• Knowledge of and comfortability using MS Word, PowerPoint, Excel required.

Mental and Physical Requirements

• Excellent organizational, written and oral communication skills necessary with emphasis on customer service philosophy.
• Ability to effectively interact and communicate with all college constituents.
• Ability to perform multiple tasks flexibly and independently, due to interruptions.
• Attention to detail and accuracy essential.
• Possess good listening skills.
• Ability to evaluate and prioritize workload.
• Ability to tolerate occasional hallway noise and distractions.
• Ability to handle high level of discretion and confidentiality.

Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees.

* Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing.

Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.