Administrative Assistant

Dove Healthcare; Town of Fennimore (WI); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Comprehensive benefits

HSA with employer contribution

401k with company match

Paid time off

Career development

Job summary

Dove Healthcare – Fennimore is seeking an organized Administrative Assistant to support the nursing department and facility operations through scheduling, employee support, and day-to-day coordination.

You will work with residents, families, and staff, handle front-desk duties, payroll review, attendance tracking, and general clerical tasks while contributing to a compassionate, patient-centered environment.

Qualifications

• High school diploma or GED required.
• Healthcare experience not required but helpful.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Assist with interviews, new hire paperwork, orientation, training, and scheduling.
• Coordinate employee evaluations, education, CPR classes, and attendance tracking.
• Maintain employee schedules, on-call calendars, and related records.
• Assist with payroll by reviewing timesheets and hours.
• Provide front desk support for residents, families, visitors, and staff; handle clerical tasks.

Education

High school diploma or GED

Job description

Administrative Assistant

Dove Healthcare – Fennimore

Are you organized, detail-oriented, and someone who takes pride in keeping things running smoothly? Do you enjoy building strong relationships and being someone your team can count on? Dove Healthcare – Fennimore is looking for you!

As our Administrative Assistant, you'll support the nursing department and facility operations through scheduling, employee support, administrative tasks, and day-to-day coordination.

What You'll Do

Nursing & Employee Support

• Assist with interviews, new hire paperwork, orientation, training, and scheduling.
• Coordinate employee evaluations, education, and CPR classes.
• Track attendance, PTO, light duty, leaves of absence, and required paperwork.
• Maintain employee schedules, lockers, on-call calendars, and communication boards.
• Assist with payroll by reviewing timesheets and tracking staff hours.
• Help coordinate staffing needs, fill open shifts, and communicate staffing concerns to nursing leadership.

Administrative Support

• Serve as a friendly first point of contact for residents, families, visitors, and staff by answering phones and assisting at the front desk.
• Complete clerical duties including correspondence, filing, mail, photocopying, and data entry.
• Maintain Resident Trust cash accounts.
• Assist with facility newsletters, reports, and special projects.
• Provide general administrative support and perform other duties as assigned.

What We're Looking For

Required:

• High school diploma or GED equivalent.

Preferred:

• Previous healthcare experience but not required.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Dependable, team-oriented approach.
• Ability to manage multiple priorities while maintaining accuracy.

Schedule

Monday – Friday | 8:00 AM – 4:30 PM, occasional evenings or weekends may be required

If you're organized, approachable, and ready to make a difference, we'd love to hear from you!

As part of the Dove Healthcare team, all employees enjoy competitive pay, career growth opportunities!

Employees enjoy comprehensive benefits packaging, including:

• Flexible health insurance options – choose your own health insurance (full-time only)
• Life insurance options (full-time only)
• Dental, vision, and supplemental insurance options (full and part-time benefit eligible)
• Health savings account (HSA) WITH employer contribution (full-time only)
• Medical and dependent care flexible spending accounts (full-time only)
• 401k retirement plan with company match (full and part-time benefit eligible)

Your benefits that start on the date of hire:

• Paid time off accrual and bereavement pay
• Child care with up to 20% off and tuition reimbursement up to $5,250/per yr.
• Health club, weight loss, or gym membership reimbursement up to 50%!
• Employee assistance and referral bonus program
• Career development, continuing education, and advancement opportunities
• Employee referral bonus up to $2,000!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status.

About Dove Healthcare

Dove Healthcare consists of eleven skilled nursing and rehabilitation centers and six assisted living residences in Barron, Bloomer, Chippewa Falls, Eau Claire, Osseo, Spooner, and Rice Lake.

Our core services include in-patient and out-patient rehabilitation, post-hospital care, ventilator care, dialysis, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care.

As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all.

For more information, visit dovehealthcare.com.