Administrative Assistant

Civil Clothing Inc; Torrance (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Life insurance

Pet insurance

Employee Assistance Program

401(k)

Paid time off

Merchandise discounts

Job summary

Civil Clothing Inc. in Torrance is seeking an Administrative Assistant with HR experience to join our team as the first point of contact for employees, candidates, visitors, and partners. You will help keep the office welcoming, organized, and efficient.

You’ll support HR with recognition programs, coordinate meetings and travel, manage calendars, and assist with special projects. The role blends front desk duties with administrative and people-focused work, requiring warmth, reliability, and

Qualifications

• Associate or bachelor’s degree in Business Administration, Human Resources or a related field.
• At least 2 years of administrative support, office coordination, or related experience.
• Experience in HR administration is a plus.

Responsibilities

• Serve as first point of contact for employees, candidates, and guests.
• Coordinate employee recognition programs and culture activities.
• Plan and coordinate meetings, events, and travel arrangements.
• Manage calendars and scheduling across teams.
• Maintain organized files and handle confidential information.
• Provide admin support to HR and leadership as needed.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Discretion and confidentiality

Customer service mindset

Calendar management

Event coordination

Travel coordination

Team collaboration

Microsoft Office

Education

Associate or bachelor’s degree in Business Administration, Human Resources or related field

Tools

Microsoft Office Suite

Job description

Civil Clothing Inc. is looking for a friendly, highly organized Administrative Assistant with HR experience to join our team in Torrance. As the first person many employees, candidates, visitors, founders and business partners interact with, you’ll play an important role in creating a welcoming, professional, and organized experience while helping keep our office and team running smoothly.

This role is much more than managing the front desk. As an extension of our HR team, you’ll provide day-to-day administrative support across the organization while helping coordinate employee recognition, culture-building initiatives, meetings, travel, calendars, and company activities. You’ll also own the details that keep our workplace organized and welcoming, from greeting visitors and coordinating schedules to maintaining office supplies and supporting special projects.

This role is ideal for someone who genuinely enjoys helping people, takes pride in staying organized, and notices the details that make a workplace feel well cared for. You’re comfortable shifting between greeting a candidate, coordinating travel, helping plan an employee celebration, and tackling an administrative project, all while bringing warmth, professionalism, and dependable follow-through to everything you do.

At Civil, we move quickly, work collaboratively, and believe the employee experience is shaped by the everyday moments as much as the big ones. In this role, you’ll have the opportunity to make those moments better while becoming a trusted resource for our employees and an important part of our HR team.

What You’ll Do

Front Office & Employee Experience

• Serve as the first point of contact for employees, candidates, visitors, vendors, and other guests, creating a welcoming and professional reception experience.
• Manage incoming calls, deliveries, inquiries, and general front-office communication, directing requests to the appropriate person or department.
• Maintain an organized, professional, and welcoming reception, common area, and office environment.
• Support employees with general workplace questions and requests, connecting them with HR or other resources when appropriate.

HR, Culture & Recognition Support

• Partner with HR to coordinate employee recognition programs, celebrations, culture-building activities, and other employee experience initiatives.
• Assist with the planning and coordination of company meetings, employee events, milestone celebrations, and team activities.
• Support HR with administrative projects, communications, document organization, and other day-to-day initiatives as assigned.
• Help maintain employee-facing programs and activities that strengthen connection, recognition, and the overall workplace experience.

Administrative & Executive Support

• Coordinate meetings, appointments, and calendars, helping manage scheduling changes and competing priorities.
• Arrange business travel, including flights, hotels, transportation, itineraries, and other travel details.
• Prepare and organize meeting materials, correspondence, documents, and other administrative resources.
• Maintain organized electronic and physical files and support document management and recordkeeping.
• Provide administrative and project coordination support to HR, leadership, and other departments as assigned.

Office Operations

• Monitor and maintain appropriate levels of office, kitchen, restroom, and other workplace supplies.
• Coordinate routine office maintenance, repairs, and service requests, working with vendors, property management, and internal teams as needed to ensure issues are addressed promptly.
• Monitor shared office spaces and proactively identify facility, equipment, or maintenance needs that require attention.
• Coordinate with vendors and service providers for office-related services, deliveries, repairs, and scheduled maintenance.
• Assist with incoming and outgoing mail, packages, deliveries, and other office logistics.
• Help maintain an organized, functional, and welcoming workplace for employees and visitors.
• Build positive working relationships across the organization and contribute to a welcoming, respectful, and team-oriented workplace.
• Handle employee, candidate, and business information with appropriate professionalism, discretion, and confidentiality.
• Demonstrate strong follow-through and responsiveness while managing multiple requests and changing priorities.
• Bring a service-oriented mindset and willingness to jump in wherever administrative support is needed.

What You Bring

Knowledge, Skills & Abilities

• Strong organizational and time-management skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills with a warm, polished, and professional communication style.
• Strong interpersonal and customer service skills with the ability to make employees, candidates, visitors, and business partners feel welcomed and supported.
• Demonstrates discretion, good judgment, and respect for confidentiality when exposed to sensitive employee, business, or leadership information.
• Maintains composure, professionalism, and a positive demeanor when managing interruptions, competing requests, unexpected situations, or high-pressure periods.
• Demonstrates emotional intelligence and awareness when interacting with different personalities, communication styles, and sensitive workplace situations.
• Approachable and service-oriented, with the ability to listen carefully, respond thoughtfully, and recognize when a question or concern should be directed to HR or another appropriate resource.
• Highly organized with the ability to coordinate calendars, meetings, travel, events, and multiple administrative priorities simultaneously.
• Proactive and resourceful, with the ability to anticipate needs, identify what requires attention, and follow tasks through to completion.
• Able to shift priorities throughout the day while maintaining accuracy, responsiveness, and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfortable learning and working within HR, scheduling, travel, communication, and other administrative systems and platforms.
• Collaborative and dependable, with a willingness to step in and support employees, HR, leadership, and the broader organization as needs arise.

Education & Experience

• Associate or bachelor’s degree in Business Administration, Human Resources or a related field preferred.
• 2+ years of experience in administrative support, office coordination, reception, employee experience, or a related role.
• Previous experience coordinating calendars, travel, meetings, events, or workplace activities.
• Previous Human Resources experience or exposure to HR administration
• Experience within apparel, fashion, consumer products, or another fast-paced creative environment is a plus

Physical & Mental Demands

• This role is primarily office-based with regular use of computers, phones, communication platforms, and other standard office equipment.
• Ability to sit or stand for extended periods and regularly move throughout the office to support front desk, meeting, supply, and workplace needs.
• Ability to occasionally lift, carry, or move office supplies, packages, event materials, or other items weighing up to 25 lbs., with or without reasonable accommodation.
• Visual requirements include close vision, distance vision, and the ability to adjust focus when working with computers, documents, calendars, and other administrative materials, with or without reasonable accommodation.
• Ability to perform repetitive administrative tasks requiring sustained concentration and attention to detail.
• Ability to frequently shift attention between visitors, phone calls, electronic communications, scheduling requests, and administrative responsibilities.
• Work may involve frequent interruptions, competing requests, changing priorities, and time-sensitive administrative needs throughout the workday.
• Ability to maintain concentration and accuracy while handling confidential information, coordinating detailed schedules and travel arrangements, and completing administrative tasks.
• Periods of increased activity and sustained mental attention may occur while coordinating meetings, employee events, recognition activities, travel, or other company initiatives.
• This role may occasionally require flexibility in work hours to support company meetings, employee events, special projects, or other business needs.

Why You’ll Love Working at Civil

At Civil Clothing we foster a collaborative, fast-moving environment where ownership is valued, ideas are welcomed, and execution matters. You’ll work alongside passionate, experienced teams who care deeply about craftsmanship, accountability, and bringing product to market the right way.

This role offers the opportunity to make a real impact, your decisions directly influence our product quality, timelines, and growth. If you thrive in a hands-on, solutions-driven environment and want your work to be seen, felt, and worn, you’ll feel right at home here.

What We Offer

• Compensation: $23– $25 hourly, depending on experience and qualifications
• Medical, dental, and vision insurance
• Health Savings Account
• Life insurance
• Pet Insurance
• Employee Assistance Program (EAP)
• 401(k) with company match
• Paid time off (PTO)
• Employee merchandise discounts
• Opportunity to grow with a respected and evolving apparel brand

Equal Opportunity Employer

Civil Clothing Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.