Administrative Assistant

Harbor, Inc.; Toledo (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan with company match

Paid time off & holidays

Tuition reimbursement

Job summary

Harbor, Inc. in Toledo, OH is seeking an Administrative Assistant to support the Senior Administrative Assistant and other staff.

The role is full-time (40 hours per week) and requires strong organizational skills, discretion, and proficiency with MS Word, Outlook, and Excel. The ideal candidate has an associates degree or equivalent secretarial experience, excellent spelling and grammar, and a professional, team-oriented attitude.

Qualifications

• Associates degree in business-related area or equivalent secretarial experience required.
• Must be able to type well and be proficient in computer use including MS Word, Outlook and Excel.
• Excellent spelling, grammar and communication skills required.
• Professional demeanor, self-motivated, organized, and a team player; able to maintain confidentiality.

Responsibilities

• Serves as administrative assistant to Executive Assistant and others as assigned.
• Maintains corporate and administrative correspondence and files.
• Orders supplies, handles mail, schedules appointments, maintains electronic filing system, greets guests, screens calls, and prepares documents and correspondence.
• Schedules meetings and supports record retention for administration and non-clinical departments.
• Keeps current with trends related to essential job competencies and demonstrates growth.

Skills

Typing

Communication skills

Confidentiality

Professional demeanor

Team player

Organizational skills

Education

Associates degree or secretarial experience

Tools

MS Word

Outlook

Excel

Job description

Harbor is seeking an Administrative Assistant to join the Toledo team! This position provides administrative support to the Senior Administrative Assistant and others as assigned.

Position is full time, 40 hours per week.

REQUIREMENTS

Education:

• Associates degree in business-related area or equivalent secretarial experience required.

Experience:

• Must be able to type well, and be proficient and accurate in computer use, including Microsoft Word, Outlook and Excel.
• Requires excellent spelling, grammar and communication skills.
• Ability to work well independently and relate well with a variety of individuals and maintain confidentiality is required.
• Must present in a professional manner, be creative, self-motivated, demonstrate excellent organizational skills, and be a team player.

Licensure and Certifications :

• Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.

RESPONSIBILITIES

Essential Functions and Primary Responsibilities:

• Serves as administrative assistant to Executive Assistant as necessary and assistant to others as assigned.
• Maintains all corporate and administrative correspondence and files.
• Assists Executive Assistant to effectively and efficiently perform his/her duties. Activities include but are not limited to: ordering supplies, opening and handling mail, scheduling appointments, maintaining an electronic filing system, greeting guests, screening phone calls, developing documents and correspondence and planning and coordinating meetings/events.
• Schedules meetings as requested.
• Assist with maintaining record retention file for administration and non-clinical departments.
• Keeps current with trends and developments related to essential job competencies, and demonstrates continued growth.

General Competencies/Performance Expectations:

• Utilizes information technology systems and software applications effectively and in accordance with organizational standards and security protocols.
• Demonstrates sound judgment by analyzing information thoroughly, reaching timely conclusions, and taking appropriate, decisive action.
• Plans, prioritizes, and organizes work to ensure maximum efficiency, productivity, and quality outcomes.
• Actively seeks and utilizes supervision and feedback appropriately to support professional growth and effective job performance.
• Manages time and utilizes leave in accordance with organizational policies and procedures.
• Performs additional duties and responsibilities as assigned to support departmental and organizational needs.

About Harbor:

• A leading provider of mental health and substance use treatment forover 100 years.
• 350+ clinical staffserve over24,000 clientsacross multiple locations and in the community each year.
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, andmore!

Why Work for Harbor?

It is fast-paced and challenging, but you will have a lot of fun in the process. You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Ability to make a difference in your community!

Qualifications

Education

Required

Associates + 2 years Experience or better in Business.

Preferred

Equivalent Experience or better.

Licenses & Certifications

Required

Drivers License

Preferred

No License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.