Administrative Assistant

Talentify; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) employer match

Paid vacations/holidays/sick time

Job summary

ELS in Tampa, Florida is seeking an Administrative Assistant to support property operations and guest/resident services. You will greet guests, coordinate communications, and collaborate with management to uphold the company's standards.

Responsibilities include accounts payable processing, procurement card reconciliations, file organization, and assisting with training and inquiries by phone. A high school diploma and 1+ year office experience are required; English and Spanish skills are ideal.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Proficiency with Microsoft Word and Excel.
• Ability to work weekends.
• Bilingual English/Spanish is a plus.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with property and regional staff.
• Work with management to develop an integrated team.
• Process accounts payable in the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend training programs and seminars as required.
• Handle inquiries by telephone to support property staff.
• Run errands and deliver communications to guests or residents.

Skills

Communication

Organization

Attention to detail

Bilingual EN/ES

Education

High school diploma

Tools

Microsoft Word

Excel

Accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Tampa, Florida.

What you'll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.
• Be able to conduct business in English and Spanish.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

As an Equal Opportunity Employer, we welcome and thank all applicants.