Administrative Assistant

Ameriprise; Tallahassee (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A financial services company in Tallahassee is seeking an experienced administrative assistant to provide exceptional support to clients and staff. The ideal candidate will have a high school diploma and at least 2 years of experience in an administrative role. Responsibilities include greeting clients, managing schedules, and performing bookkeeping duties. Strong communication skills and proficiency in Microsoft Suite are essential. This role offers a chance to contribute significantly to office efficiency and client satisfaction.

Qualifications

• 2+ years experience as an administrative assistant.
• Familiar with common office equipment like printers and copiers.
• Fast, proficient, and accurate typist.

Responsibilities

• Welcome and greet clients and office guests.
• Support office staff with general operational tasks.
• Plan and schedule meetings and office events.

Skills

Proficient typing skills

Outstanding communication

Self-starter

Knowledge of Microsoft Suite

Ability to prioritize tasks

Education

High school diploma or GED equivalent

Certified Administrative Professional (CAP) certification

Job description

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you’ve earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.

Job Description

Duties and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with general operational tasks
• Plan and schedule meetings, presentations, and other office related events
• Perform general accounting and bookkeeping duties
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner
• Direct calls to appropriate persons or take detailed messages
• Answer and send out faxes as needed
• Prepare outgoing mail and packages for executives
• Reserve conference spaces for meetings
• Send reminders regarding upcoming appointments
• Manage communication of information in and out of the office
• Type out correspondence letters, emails, memos, etc. (paper and electronic)
• Assist in preparation of presentation materials

Qualifications

Requirements and Qualifications

• High school diploma or GED equivalent required
• 2+ years experience as an administrative assistant
• Certified Administrative Professional (CAP) certification preferred
• Fast, proficient, and accurate typist
• Extensive knowledge of Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)

Additional Information

All your information will be kept confidential according to EEO guidelines.