Administrative Assistant

capitalhealth; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Capital Health Plan (CHP) in Tallahassee is seeking an Administrative Assistant to provide confidential administrative and operational support to the Clinical Quality and Performance Improvement (CQPI) team, including direct support to the Chief Medical Officer.

This role coordinates meetings, manages documentation, and helps maintain organization, accuracy, and efficiency in a fast-paced healthcare environment.

Qualifications

• High school diploma or GED.
• 2+ years of administrative or office support experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Ability to manage calendars, coordinate meetings, and prepare reports and materials.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general office systems.
• Ability to work effectively in a fast-paced, team-oriented environment.

Responsibilities

• Provide confidential administrative and operational support to the CQPI team and direct support to the Chief Medical Officer.
• Support quality initiatives, manage documentation and communications, and coordinate meetings and projects.
• Act as a central point of coordination across departments to maintain organization, accuracy, and efficiency in a fast-paced environment.

Skills

Organizational skills

Communication skills

Confidentiality

Calendar management

Reporting

Team-oriented

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Location: Tallahassee, FL

Department: Clinical Performance & Quality Improvement

Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About the role:

We are seeking an Administrative Assistant to provide confidential administrative and operational support to the Clinical Quality and Performance Improvement (CQPI) team, including direct support to the Chief Medical Officer.

This role plays a key part in supporting quality initiatives, managing documentation and communications, coordinating meetings and projects, and ensuring the smooth operation of departmental activities. The Administrative Assistant serves as a central point of coordination across departments, helping maintain organization, accuracy, and efficiency in a fast-paced environment.

We're looking for someone who has:

• High school diploma or GED
• Minimum of two years of related administrative or office support experience preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to maintain strict confidentiality and handle sensitive information
• Strong written and verbal communication skills
• Ability to manage calendars, coordinate meetings, and prepare reports and materials
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and general office systems
• Ability to work effectively in a fast-paced, team-oriented environment

Highly preferred candidates also have:

• Experience supporting senior leadership or executive-level staff
• Experience coordinating committee meetings, agendas, and materials
• Experience working with project tracking or reporting tools
• Familiarity with healthcare environments, quality programs, or regulatory activities (e.g., NCQA, Medicare)
• Experience handling high-volume communications (phone, email, internal requests)

About Capital Health Plan (CHP):

CHP is a locally based, not-for-profit health maintenance organization serving the Tallahassee region for more than four decades. Founded by community leaders with a mission to deliver high-quality and patient-centered health care, CHP has grown into a nationally recognized healthcare organization while remaining deeply rooted in the communities it serves.

CHP is proud to be an Equal Opportunity Employer and is committed to maintaining a workplace that values professionalism, integrity, and respect. We provide equal employment opportunities to all employees and applicants and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Must have the ability to pass a background check and drug screening test.