Administrative Assistant

Talentify; Sumter (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

GPI's Carolinas Branch in Sumter, SC seeks a full-time Administrative Assistant to support multiple departments with accuracy and professionalism. The role emphasizes accounting support, client communication, and on-site operations in a collaborative engineering environment.

The ideal candidate will have a high school diploma or GED, experience in administrative and accounting tasks, and strong MS Office skills, with familiarity in Deltek Vantagepoint a plus.

Qualifications

• High School Diploma or GED required (College is a plus).
• Experience in Administrative and Accounting tasks.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Deltek Vantagepoint is a plus.
• Strong attention to detail with excellent organizational skills.

Responsibilities

• Manage accounts payable, accounts receivable, and general accounting functions.
• Prepare and distribute routine management reports, as well as reports requested by leadership.
• Review and process employee timesheets and expense reports.
• Provide support to the accounting department as needed.
• Prepare and process client invoices in accordance with contract terms and company procedures to ensure timely billing and revenue recognition.
• Maintain project records, including ordering Certificates of Insurance and related compliance documentation.

Skills

Detail oriented

Organizational skills

Prioritization

Team collaboration

Communication

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Deltek Vantagepoint

Job description

Description

GPI's Carolinas Branch seeks a full-time Administrative Assistant at our Sumter, SC location. Our ideal candidate is self-motivated and well-mannered with the ability to interact and communicate effectively with clients, vendors, and colleagues. The Administrative Assistant efficiently handles a variety of tasks that assist all departments within our company. This position will be an on-site position at GPI's Sumter, SC office. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities

• Manage accounts payable, accounts receivable, and general accounting functions
• Prepare and distribute routine management reports, as well as reports requested by leadership
• Review and process employee timesheets and expense reports
• Provide support to the accounting department as needed
• Prepare and process client invoices in accordance with contract terms, client specifications, and company procedures to ensure timely billing and revenue recognition
• Maintain project records, including ordering Certificates of Insurance in accordance with contract requirements and maintain related compliance documentation.

Qualifications

• High School Diploma or GED required (College is a plus)
• Experience in Administrative and Accounting tasks
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Deltek Vantagepoint is a plus
• Highly detail-oriented with strong organizational skills and the ability to prioritize multiple tasks under tight deadlines
• Demonstrate ability to adapt to change with a positive attitude while maintaining productivity and focus
• Strong analytical and problem-solving abilities with a focus on accuracy and efficiency
• Ability to collaborate with cross-functional teams and interact confidently with clients, peers, and senior management

Requirements

• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members