Administrative Assistant

Sonoco; Stockton (CA); On-site; USD 31,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Tuition reimbursement

Job summary

Sonoco in Stockton, CA is seeking an Administrative Assistant to provide front-office support and time/attendance administration in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality. The candidate will support HR/payroll and help coordinate meetings and office operations.

Qualifications

• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience supporting HR, payroll, or operations departments.
• Bilingual English/Spanish preferred.

Responsibilities

• Provide front-desk coverage by managing a multiline phone system, greeting guests, handling mail and shipments, and maintaining an organized office.
• Prepare communications such as memos, emails or reports.
• Maintain filing systems, contacts, employee lists, and inventory.
• Provide new hire orientation.
• Manage employee time and attendance records in payroll/timekeeping system.
• Review and correct timecard exceptions and schedule discrepancies.
• Assist managers with attendance tracking and policy compliance.
• Plan, organize, and schedule company meetings.
• Maintain confidentiality of payroll and attendance information.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Bilingual English/Spanish

Microsoft Office proficiency

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Payroll/timekeeping system

Job description

Location: Stockton, CA

Position: Administrative Assistant

Shift: Monday thru Thursday 4/10 hour days with overtime and Friday's when needed.

Wage: $27.51

From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people.

DUTIES

Under the supervision of the Office Manager, the Administrative Assistant provides administrative support for the front office and serves as a key resource for time and attendance administration. The ideal candidate is a proactive problem solver with excellent communication skills, strong organizational abilities, and exceptional attention to detail. This individual must be capable of managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism. A strong commitment to confidentiality, customer service, and teamwork is essential.

What You Will Be Doing

• Provide front-desk coverage by managing a, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Prepare communication such as memos, emails or reports.
• Maintain filing system, contact database, employee list, and inventory.
• Provide new hire orientation.
• Manage employee time and attendance records utilizing the company's payroll and timekeeping system.
• Review, audit, and correct timecard exceptions including missed punches, attendance infractions, schedule discrepancies, and pay code errors.
• Assist managers with attendance tracking and documentation in accordance with company policies.
• Plan, organize, and schedule company meetings.
• Maintain confidentiality of employee payroll and attendance information.
• Order and oversee office supplies and food deliveries for group meetings.
• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift up to 25 pounds.
• Ability to work in both office and manufacturing environments as needed.

We’d Love To Hear From You If

• Excellent organizational, analytical, and problem-solving skills.
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience supporting HR, payroll, or operations departments.
• Bilingual English/Spanish preferred.

Performs similar, related duties as assigned.

At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits.

*Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.