Administrative Assistant

Groundworks Operations, LLC; Spokane (WA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

Holidays

Advancement opportunities

Job summary

Groundworks Operations, LLC in Spokane, WA is seeking a detail-oriented Permit Administrator to manage residential and commercial permits, coordinate with building departments, and track status to ensure timely approvals. You will handle permit records, scheduling inspections, and assist project teams while maintaining compliance and strong customer service with local authorities.

Compensation starts at $17–$19 per hour with benefits, PTO, holidays, and opportunities for advancement; final pay

Qualifications

• Previous permitting, construction administration, or municipal experience preferred.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficient with Microsoft Office (Outlook, Excel, Word).
• Excellent communication and customer service skills.
• Experience working with building departments or construction-related permits is highly preferred.

Responsibilities

• Apply for and manage residential and commercial permits.
• Coordinate with local municipalities, inspectors, and permitting agencies.
• Track permit status and ensure timely approvals.
• Schedule inspections and assist with permit close-outs.
• Maintain permit records and project documentation.
• Support branch operations with administrative and clerical tasks.
• Communicate with customers, project managers, and field personnel regarding permit requirements.
• Ensure compliance with local, state, and municipal regulations.

Skills

Organizational skills

Time management

Attention to detail

Communication

Customer service

Multitasking

Tools

Microsoft Office

Job description

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset - their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you're starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success.

Groundworks is seeking a highly organized and detail-oriented Permit Administrator to join our Spokane team.

Responsibilities

• Apply for and manage residential and commercial permits
• Coordinate with local municipalities, inspectors, and permitting agencies
• Track permit status and ensure timely approvals
• Schedule inspections and assist with permit close-outs
• Maintain permit records and project documentation
• Support branch operations with administrative and clerical tasks
• Communicate with customers, project managers, and field personnel regarding permit requirements
• Ensure compliance with local, state, and municipal regulations

Qualifications

• Previous permitting, construction administration, or municipal experience preferred
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple projects and deadlines simultaneously
• Proficient with Microsoft Office (Outlook, Excel, Word)
• Excellent communication and customer service skills
• Experience working with building departments or construction-related permits is highly preferred

Compensation & Benefits

• $17-$19 per hour, depending on experience
• Compensation is negotiable for candidates with extensive permitting experience
• Comprehensive benefits package
• Paid time off and holidays
• Opportunities for advancement within a growing national company

What We Provide

Competitive Pay Employee Company Ownership Opportunities Industry Leading Training Programs Leadership Development and Career Growth Tracks Comprehensive and Affordable Benefits Package Top Workplace with Award Winning Culture

The anticipated salary range is the expected hiring range for this role in Washington is $24.17 - $28.43.

Final compensation will be based on an evaluation of each candidate's qualifications, relevant experience, demonstrated capabilities, and work location.

We take pride in our exceptional growth - because it means that we've built our company and solutions on a rock-solid foundation.

Every day, every employee has the opportunity to play an impactful role in changing an industry, setting the stage for an even brighter future.

Join us as we charge ahead!