Administrative Assistant

Pacific Seafood; South Bend, Northern (IN, KY); Hybrid; USD 65,904,000 - 80,231,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Employee Assistance Program

Product purchase program

Job summary

Pacific Seafood is seeking an Administrative Assistant in South Bend to deliver high‑level administrative support, including travel bookings, recordkeeping, and clerical tasks. This role reports to the South Bend Admin department and requires handling payments, office coordination, and strong MS Office skills.

The ideal candidate has 2+ years in accounts payable or related roles, a high school diploma, and the ability to work Monday–Friday in a primarily on‑site setting.

Qualifications

• 2+ years of accounts payable or related experience.
• Proficient with MS Office, especially Word and Excel.
• Strong data-entry skills and attention to detail.

Responsibilities

• Provide administrative support across projects and office duties.
• Assist with travel arrangements and expense reporting.
• Answer phones and manage department mail.
• Maintain records, prepare reports, and support compliance activities.

Skills

Accounts payable experience

MS Office

Data entry

Education

High school diploma

Associates degree in related field

Tools

MS Office Suite

Job description

Administrative Assistant

Department: South Bend Admin

Employment Type: Full Time

Location: South Bend

Reporting To: Jenn Allison

Compensation: $23.00 - $28.00 / hour

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family‑owned, excellence‑driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary:

The Administrative Assistant is responsible for providing the highest level of quality service to visitors and ensure they receive courteous and prompt service both in person and over the phone. Will perform a full range of administrative duties including booking travel, record keeping and clerical work.

Key Responsibilities

1. Administrative Support:

• Participate and assist with office projects.
• Assist with team member recognition and team building events.
• Fill in during vacations and absences of other admin staff.
• Collect payments and help support retail sales.
• Use a variety of word processing software to type letters, reports and presentation materials.
• Arrange staff appointments, meetings, meals, and travel itineraries as needed.
• Reconciling expense report.
• Manage Accounts Payable folders.
• Answering phone
• Sort and route department mail.
• Keep inventory and order office supplies as needed.

2. Reporting and Compliance

• Maintain records of documents processed and controls to assure completion/compliance.
• Compile regular and special reports, following established formats and procedures from departmental software.
• Maintain established databases and generate reports from such data.
• Maintain accounting filing.

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What you bring to Pacific Seafood

Required:

• High school diploma or equivalent from an accredited institution.
• 2+ years of experience in accounts payable or a related role.

Preferred:

• Associates degree from an accredited college or university in related field from an accredited college or university.
• Strong computer skills in MS Office Suite, primarily Word and Excel.
• Strong data entry skills.

Physical Requirements: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Must be available to work Monday–Friday during regular working hours, with nights/weekend duties as needed.
• Ability to maintain a stationary position 80% of the time, with intermittent walking, standing, bending, reaching, and/or crawling.
• Ability to move and transport documents, equipment, or other items weighing up to 50 pounds across various locations for different team members, departments, and events.
• Capable of occasional travel as required by duties, demonstrating efficiency and effectiveness in diverse locations.
• Capable of operating a computer and other office productivity machinery, including a calculator, copy machine, and printer.
• Capable of frequently communicating with team members and stakeholders, accurately conveying detailed or important spoken instructions.
• Capable of perceiving visuals for activities such as preparing and analyzing data and figures, transcribing, viewing a computer screen, and engaging in extensive reading.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working Conditions: The working environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. While performing the duties of this job, the team member is exposed to:

• Office, as well as warehouse environment.
• Standard office equipment (computers, printers, phones, etc.)
• Well‑illuminated environment
• Quiet to moderate noise level
• Occasional travel via car or plane to regional facilities, events, etc.
• Occasional subtle and mild scents related to the production facility
• Occasional access to warehouse facility

Benefits

Total Compensation:

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short‑term disability.
• Flexible spending accounts for health flex and dependent care expenses
• 401(k) Retirement Plan options with generous annual company profit sharing match
• Paid time off for all regular FT team members, to include sick days and vacation
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program

Pacific Seafood is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.