Administrative Assistant

gobravvo; Seattle (WA); On-site; USD 32,000 - 45,000; Part time

Benefits offered by this job

Part-time schedule

Growth opportunities

Collaborative environment

Job summary

gobravvo in Seattle seeks an Administrative Assistant to support daily operations in a fast-paced office for a leading transportation and logistics company. The role focuses on organization, hospitality, and efficient administration for employees, clients, and visitors.

This part-time position offers exposure to facilities management, event coordination, basic IT coordination, and collaboration across teams, with opportunities to contribute to employee engagement and workplace culture.

Qualifications

• Experience in administrative or office management roles preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal abilities.
• Comfort with basic IT coordination and support tickets.
• Detail-oriented with commitment to safety and efficiency.
• Proficiency with office software and scheduling tools.

Responsibilities

• Manage office facilities and workspace operations to ensure a functional and safe environment for in-person and hybrid work.
• Oversee office inventory, procurement processes, safety equipment, parking management, accessibility, deliveries, and conference room scheduling.
• Coordinate catering services, event planning, and logistics for meetings and employee events.
• Arrange logistics and hospitality for client meetings and VIP visits.
• Provide first-level IT coordination by submitting and tracking IT support tickets.
• Participate in social committee activities and support employee engagement initiatives.
• Offer administrative support to business operations and proposal coordination teams.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Scheduling tools

Office software

Tools

Office 365

G Suite

Slack

IT ticketing system

Job description

The Administrative Assistant plays a vital role in supporting the seamless daily operations of a dynamic office environment for a leading transportation and logistics company. As an integral member of the team, the Administrative Assistant ensures the workplace is well-organized, safe, and welcoming for all employees, clients, and visitors. This position is designed for professionals who are detail-oriented, proactive, and committed to maintaining an efficient and positive office atmosphere. If you are passionate about operational excellence and enjoy being at the center of a collaborative work environment, this Administrative Assistant opportunity provides the perfect platform to showcase your organizational skills and contribute to the ongoing success of the organization.

Located in a vibrant metropolitan area, the office benefits from the energy and diversity of the local business community, offering access to a wide range of amenities and transportation options. The Administrative Assistant is responsible for managing a variety of office functions, from facilities oversight to event coordination, all while ensuring that employees and clients have the resources and support they need to thrive. This role is particularly well-suited for candidates seeking a part-time schedule who are eager to make a meaningful impact on both the office environment and the overall employee experience.

As the first point of contact for many employees and visitors, the Administrative Assistant embodies the organization’s commitment to professionalism, hospitality, and operational efficiency. The role offers opportunities to collaborate with multiple teams, engage in event planning, and contribute to initiatives that foster employee engagement and a strong workplace culture. The Administrative Assistant is also entrusted with basic IT coordination, supporting the smooth resolution of technical issues to maintain business continuity. This multifaceted position provides an excellent opportunity for individuals looking to expand their administrative skill set and grow within the field of office management.

Administrative Assistant - Summary

• Supports day-to-day operations of a Fortune 500 transportation and logistics company's office.
• Maintains a safe, organized, and efficient work environment for employees and visitors.
• Acts as a central resource for office management, event coordination, and basic IT support.
• Promotes a positive workplace culture through active involvement in employee engagement initiatives.
• Offers flexible, part-time hours to accommodate a balanced work-life schedule.

Duties & Responsibilities

• Manage office facilities and workspace operations to ensure a functional and safe environment that supports both in-person and hybrid work arrangements.
• Oversee office inventory, procurement processes, safety equipment, parking management, accessibility, deliveries, and conference room scheduling for smooth daily operations.
• Coordinate catering services, event planning, and logistics for meetings and employee events, enhancing the overall experience for staff and guests.
• Arrange logistics and hospitality for client meetings and VIP visits, upholding a high standard of professionalism and client service.
• Provide first-level IT coordination by submitting, monitoring, and following up on IT support tickets, helping resolve technical issues efficiently.
• Participate in social committee activities and support initiatives that foster employee engagement and a collaborative workplace culture.
• Offer administrative assistance to business operations and proposal coordination teams as required, contributing to broader organizational goals.

Salary & Benefits

• Competitive compensation in line with industry standards for Administrative Assistant roles.
• Part-time schedule, offering flexibility for work-life balance.
• Opportunities to become involved in office events and employee engagement activities.
• Potential for professional growth and increased responsibility within the organization.
• Access to a collaborative and supportive workplace environment.

Qualifications & Requirements

• Previous experience in an administrative, office management, or related role is preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal abilities to interact with employees, clients, and visitors.
• Comfort with basic IT troubleshooting and coordination with technical support teams.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Attention to detail and commitment to maintaining a safe and efficient office environment.
• Proficiency with office software applications and scheduling tools.

Ideal Candidate Snapshot

• Resourceful and self-motivated, with a proactive approach to problem-solving.
• Demonstrates a high level of professionalism and discretion.
• Enjoys working in a team-oriented, fast-paced office setting.
• Brings creativity and enthusiasm to event planning and employee engagement activities.
• Adaptable to changes in office needs and able to pivot between responsibilities.

Other Relevant Information

• The Administrative Assistant role provides exposure to multiple facets of office management and operational support.
• This position is an excellent entry point for candidates seeking to build a career in office administration or expand their experience within a major corporation.
• Located in a thriving urban area, the office offers access to public transportation and local amenities.
• Supportive leadership and a collaborative work environment encourage ongoing learning and professional development.