Administrative Assistant

Lynker Corporation; Seattle (WA); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Healthcare coverage

PTO & holidays

401(k) retirement plan

Employee ownership (ESOP)

Job summary

Lynker Corporation is seeking an Administrative Assistant to support NOAA's CO-OPS Field Operations Division Pacific Operations Branch in Seattle. The role focuses on office operations, documentation, and collaboration with management and technical staff.

Strong multitasking and deadline discipline are essential. Responsibilities include handling calls, clerical duties, preparing reports, processing invoices, travel support, and calendar management to ensure timely task completion and policy

Qualifications

• Experience supporting administrative operations and office procedures.
• Ability to multitask and meet deadlines in a dynamic environment.
• Knowledge of filing, document routing, and invoices processing.

Responsibilities

• Answer and direct telephone calls and visitors.
• Maintain records and verify documents; typing, filing, mailing and shipping.
• Prepare technical reports, presentations, and publications using office software.
• Review and track invoices and utility bills for payment by Federal staff.
• Coordinate travel preparation and reimbursement processes.
• Manage calendars and assist with meetings and task scheduling.

Skills

Office administration

Calendar management

Travel arrangements

Documentation

Tools

Word processing

Spreadsheets

Forms handling

Graphics support

Job description

Overview

Lynker Corporation is a leading provider of innovative solutions in weather and climate science. With a commitment to excellence and a passion for innovation, Lynker leverages cutting-edge technologies and scientific expertise to support the creation and delivery of improved operational weather forecasts.As part of our ongoing growth and expansion, we are seeking a dynamic and experienced Administrative Assistant to join our growing team by supporting NOAA's CO-OPS Field Operations Division Pacific Operations Branch.

General duties for administrative support include managing office operations and procedures, documenting Division and Branch activities, assisting with technical projects on a periodic or interim basis, and working closely with management and technical staff to ensure that administrative needs are met in a timely manner and in accordance with organization policies and procedures. The candidate should be able to multitask, prioritize work, and meet deadlines. The person should also be able to review multiple office calendars and develop an administrative task calendar to meet deadlines and support other office personnel.

Responsibilities

Specific tasks for which an Administrative Assistant may be responsible include:

• Answer and direct telephone calls and building visitors.
• General clerical duties (e.g., maintaining records; receiving, preparing and verifying documents; typing; filing; faxing; photocopying; mailing and shipping) in accordance with relevant agency policies and procedures.
• Use office automation software, to include word processing, forms handling, spreadsheet, and graphics support to prepare technical reports, presentations, and publications.
• Receive, perform quality control review, date-stamp and track invoices / utility bills and prepare them for payment by an authorized federal employee.
• Maintain a proactive posture and develop a working relationship with Federal Project Leads to fulfill on-site work requirements.
• Assist with preparation of simplified acquisitions and prepare orders for office supplies.
• Documentation preparation, including routing and monitoring official correspondence through agency document tracking systems.
• Travel preparation, including administrative support for travel authorization and reimbursement processes.
• Assist with the administration of time and attendance record-keeping.
• Assist with the tracking and documentation of vehicle and vessel usage.
• Management of office administrative support and procedures; office meeting preparations.
• Documentation of Division and Branch activities; to include federal project lead calendar management.
• Periodic and interim technical project assistance;
• Assignment to unanticipated short term and emergency taskings;
• Work closely with both management and technical staff to ensure the achievement of tasking objectives; and to ensure that immediate tasking shortfalls are addressed and complies with corporate quality assurance procedures and policies.
• Provides seamless continuity for administrative support when overtasked or out of the office.

Qualifications

• Government experience a plus
• Experience working with the E2 travel system greatly desired

• Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding

• Responsible for the clerical duties, office management, maintaining daily functions of the office, and providing technical project assistance

• Organize and dictate meetings and manage various calendars

• Conduct travel arrangements, preparation, and reconciliation

• Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data

• Track and pay invoices

About Lynker

Lynker is a growing, employee owned, small business, specializing in professional, scientific and technical services. Our continually expanding team combines scientific expertise with mature, results-driven processes and tools to achieve technically sound, cost effective solutions in hydrology/water sciences, geospatial analysis, information technology, resource management, conservation, and management and business process improvement.

We focus on putting the right people in the right place to be effective. And having the right people is critical for success. Our streamlined organization enables and empowers our talented professionals to tackle our customers' scientific and technical priorities – creatively and effectively.

Lynker offers a team-oriented work environment, and the opportunity to work in a culture of exceptionally skilled professionals who embrace sound science and creative solutions. Lynker's benefits include the following:

• Comprehensive healthcare for the employee at no monthly cost
• Healthcare benefit covers medical, prescription drug, dental, and vision
• Personal Time Off (PTO) Policy plus paid holidays
• Highly competitive compensation plan regularly calibrated against industry and location benchmarks
• 401(k) retirement plan with company-matching
• Employee Stock Ownership Plan (ESOP) – we're all company owners!
• Flexible spending accounts
• Employee assistance program (EAP)
• Short- and long-term disability insurance
• Life and accident insurance
• Tuition assistance/Training/Workforce improvement reimbursement per year
• Spot bonuses for exceptional performance
• Annual Employee Recognition Awards with bonuses
• Employee Referral Program
• Free centralized, self-directed Learning Management System to learn at your own pace
• Personalized career growth plans for every employee

Lynker is an E-Verify employer.

Lynker is an equal opportunity employer and makes all employment decisions based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status under federal, state, or local laws