Administrative Assistant

Thrivent; Scottsdale (AZ); On-site; USD 30,000 - 41,000; Part time

Job summary

Genesis Financial Consultants, an independent practice of Thrivent Financial, seeks an administrative support specialist to assist Michael Buric and the Genesis Financial Consultants. The role involves answering calls, greeting clients, mail handling, ordering supplies, utilizing Thrivent Financial systems for client relations, and other administrative tasks.

This part-time position (~30 hours per week) supports a friendly, professional client experience and reports to the Genesis Financial

Qualifications

• Previous administrative/secretarial experience desired.
• Licensing NOT required, opportunities for licensing available.
• Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint).
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain integrity of sensitive/confidential information.
• Committed to communicating and providing exceptional customer service.

Responsibilities

• Handles incoming telephone calls and responds to requests for information.
• Maintains office supplies, data entry of information, and processing mail.
• Prepares routine correspondence, reports, and special projects.
• Supports projects and administration of various programs and processing functions as needed.
• Drives client-facing activity by scheduling meetings with clients on behalf of the Practice’s Financial Advisors.
• Updates the contact management system with client contact and preference information.
• Assists Financial Advisors in preparation and follow up of client meetings.
• Provides back-up support on tasks not requiring licensing.
• Completes other miscellaneous tasks as assigned.

Skills

Administrative experience

Multitasking

Customer service

Communication

Tools

Microsoft Word

Excel

PowerPoint

Job description

Summary

The Genesis Financial Consultants is an independent financial services practice of Thrivent Financial. We take a broad-based approach to helping our clients achieve multiple financial goals. The Genesis Financial Consultants help our clients analyze their current situation, develop in-depth financial programs, and help them implement an integrated financial strategy.

Thrivent Financial is a faith-based, not-for-profit financial services organization with approximately 2.6 million clients. As the nation's largest fraternal benefit society, we're here solely to help others. We help every day through the financial solutions we offer, the client activities we support, and the resources we provide to the Christian community and nonprofit organizations.

Position summary:
This position provides approximately 30 hours per week of administrative support to Michael Buric and The Genesis Financial Consultants. This role is critical to our client experience and requires a friendly, upbeat demeanor. This individual will support the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting clients, handling/distributing mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The role reports to and is employed by The Genesis Financial Consultants

Pay Range
$22-30/hr

Job Description

Position Roles/Responsibilities/Accountabilities

• Handles incoming telephone calls toand responds to requests forinformation

• Performs routine administrative duties such as maintaining office supplies, data entry of information,and processingmail

• Prepares routine correspondence, reports, and specialprojects

• Supports projects, administration of various programs, and processing functions asneeded

• Drive client facing activity in the practice by scheduling meetings with clientson behalf of the practice’s Financial Advisors

• Update the contact management system with client contact and preferenceinformation

• Assist Financial Advisors in preparation and follow upofclientmeetings

• Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, asneeded

• Completes other miscellaneous tasks asassigned

Position Qualifications

• Previous administrative/secretarial experience desired

• Licensing NOT required, opportunities for licensing available

• Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability tolearn

• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequentinterruptions

• Ability to maintain integrity of sensitive/ confidentialinformation

• Committed to communicating and providing exceptional customer service

• Basic understanding of our products,services, and Thrivent Financial

Competencies

• Planning/Organizing

• Detail Oriented

• Client Focus

• Communication

• Interpersonal Skills

• Teamwork and Collaboration

• Adaptability/Flexibility

As part of The Genesis Financial Consultants' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm’s Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.