Administrative Assistant

YAI; Santa Maria (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

YAI in Santa Maria, CA is seeking a Service Coordination/Enrollment Specialist to support assessments and enrollment with CVRC, PDC, and other regional centers across California. The role emphasizes collaboration with program management to meet screening timelines and maintain accurate documentation.

The incumbent will manage data in shared drives and databases, verify eligibility, and sustain partnerships with DDS, RCs, and community providers while prioritizing timely outreach and

Qualifications

• BA/BS degree preferred.
• Minimum 2 years experience with I/DD population or criminal justice systems.
• Experience in Service Coordination/Case management or Intake/Admissions preferred.
• Clear verbal and written communication to represent YAI effectively.
• Ability to work autonomously and in groups.
• Proficient in basic computer skills including Microsoft Office 365 and word processing/data entry.
• Able to learn and adopt to many database systems.
• Highly organized with good time management and the ability to prioritize multiple tasks.

Responsibilities

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment.
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes.
• Maintain data and documents in shared drives and appropriate database systems.
• Verify each applicant’s eligibility and ensure enrollment codes are present upon admission.
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health).
• Participate in outreach and community-based meetings to network, complete and disseminate minutes.
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines.
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Skills

Communication

Autonomy

Teamwork

Microsoft Office 365

Data entry

Education

BA/BS Degree preferred

Tools

Database systems

Microsoft Office 365

Job description

Qualifications:

• BA/BS Degree preferred
• A minimum of 2 years of experience working with the I/DD population or other experience with criminal justice systems
• Experience in Service Coordination/Case management or Intake/Admissions preferred
• Must be able to communicate clearly and effectively, verbally and in writing, in order to best represent YAI.
• Must be able to work autonomously and work well in groups.
• Must be proficient in basic computer skills including Microsoft Office 365 and the applications; word processing and data entry;
• Able to learn and adopt to many database systems
• Highly organized, good time management skills and ability to prioritize multiple tasks.

POSITION DESCRIPTION

• Work with CVRC, PDC and other RCs across CA to request required documents for assessment and enrollment;
• Collaborate with program management throughout screening process and ensure adherence to screening process timeframes;
• Maintain data and documents in shared drives and appropriate database systems;
• Verify each applicant’s eligibility and ensure necessary enrollment codes are present upon admission;
• Maintain linkage database with community partners (PDC, DDS, RCs, community providers and County Behavioral Health.)
• Participate in outreach and community-based meetings to network, complete and disseminate minutes
• Manage and maintain client files in compliance with DDS, Regional Center and YAI guidelines
• Complete other tasks based on departmental and regional needs and as assigned by supervisor.

Hourly rate: $24.04 - $24.04

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.