Administrative Assistant

International Executive Service Corps; San Francisco, Northern (CA, KY); Hybrid; USD 95,000 - 112,000; Full time

Benefits offered by this job

Health Insurance (Medical/Dental/Visa)

Disability Insurance

Holiday Pay

Paid Time Off (PTO)

401(k) Match

Employee Stock Purchase Plan

Wellness Programs

Parental Leave Benefits

Job summary

Nektar Therapeutics in the San Francisco Bay Area is seeking an Administrative Assistant to provide administrative and operational support to the PDM organization, coordinating meetings, travel, onboarding, and team logistics in a fast-paced R&D setting.

The role emphasizes department-wide support rather than executive assistance, with privacy and confidentiality to be maintained; collaboration with senior admin staff and cross-functional teams to advance PDM goals.

Qualifications

• High school diploma or equivalent.
• Experience providing administrative support in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative support to the PDM organization.
• Coordinate meetings, logistics, materials, attendee communications, and departmental events.
• Support communications, distribution lists, announcements, and team resources.
• Prepare, format, distribute, and maintain departmental documents and materials.
• Maintain shared files and departmental resources.

Skills

Admin support

Communication

MS Office

Confidentiality

Calendar management

Education

High school diploma

Tools

MS Office

Job description

Nektar has an exciting opportunity for an Administrative Assistant to support the PDM organization

Administrative Assistant

Process Development & Manufacturing (PDM)

Position Summary

The Administrative Assistant provides administrative and operational support to the PDM organization, with occasional support for activities across the larger R&D organization. This role partners closely with the Executive Assistant supporting the SVP of PDM to help coordinate departmental meetings, events, travel, communications, onboarding, team logistics, and cross-functional administrative initiatives.

The ideal candidate is highly organized, service-oriented, and comfortable managing multiple priorities in a dynamic team environment. This position is focused on department-wide administrative support rather than direct executive support, with complex executive matters and highly confidential issues escalated to the Executive Assistant as appropriate.

Primary Responsibilities

Departmental Administrative Support

• Provide general administrative support to the PDM organization.
• Coordinate meetings, logistics, materials, attendee communications, and departmental events.
• Support department communications, distribution lists, announcements, organizational charts, contact lists, and team resources.
• Prepare, format, distribute, and maintain departmental documents and materials.
• Maintain shared files, collaboration sites, and departmental resources.

Calendar and Meeting Coordination

• Support calendar management for designated leaders and team members, including scheduling, attendee availability, and changes, under administrative guidance.

Travel and Expense Administration

• Coordinate travel arrangements and support related changes for assigned team members.
• Prepare and support expense report processing in accordance with company policies.

Team Operations and Employee Support

• Support onboarding logistics, training activities, team-building events, and off-site meetings.
• Support routine reporting, data entry, and tracking activities as needed.

Partnership and Coverage

• Partner closely with senior administrative staff to ensure alignment on organizational priorities.
• Provide backup administrative coverage during planned and unplanned absences.
• Escalate sensitive, highly confidential, or executive-level matters as appropriate.
• Participate in administrative best-practice initiatives and select cross-functional R&D activities aligned with PDM goals.

Qualifications

Required

• High school diploma or equivalent required.
• Experience providing administrative support in a fast-paced business environment.
• Strong organizational, prioritization, and time management skills.
• Demonstrated ability to manage multiple tasks and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service orientation and collaborative approach.

Preferred

• Experience supporting department-wide operations, projects, or leadership teams.
• Experience coordinating travel, meetings, events, and onboarding activities.
• Experience working in partnership with senior administrative professionals.
• Experience within biotechnology, pharmaceutical, healthcare, manufacturing, or related industries.

Success Profile

The successful candidate is a proactive administrative professional who thrives in a collaborative environment, manages day-to-day operations with strong attention to detail, and partners effectively with the PDM administrative team on organizational priorities.

Additional Information

Nektar currently anticipates the base salary for the Administrative Assistant to range from $95,000 to $112,000 for candidates in the Bay Area and will depend, in part, on successful candidate's location and qualifications for the role, including education and experience. This position will also be eligible for an annual performance bonus in accordance with the terms of the applicable plan (depending, in part, on company and individual performance and at the Company's discretion on an individual basis.) The compensation described above is subject to change and could be higher or lower than the range described based on the market survey data.

Qualifying employees are eligible to participate in benefit programs such as:

• Health Insurance (Medical/Dental/Vision)
• Disability Insurance
• Holiday Pay
• Paid Time Off (PTO)
• 401(k) Match
• Employee Stock Purchase Plan
• Wellness Programs
• Parental Leave Benefits (in accordance with the terms of applicable plans)

For general information on company benefits, please go to https://www.nektar.com/careers.

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class. Nektar Therapeutics will consider for employment qualified applicants with criminal histories in the manner proscribed by the San Francisco Fair Chance Ordinance.