Administrative Assistant

American Academy of Ophthalmology; San Francisco (CA); On-site; USD 72,000 - 85,000; Full time

Job summary

A prominent healthcare association in San Francisco is seeking an Administrative Assistant to support the Membership & Alliances Division. This role involves providing comprehensive administrative support to the Vice President and division leadership, coordinating communications, and managing meeting logistics. Ideal candidates have at least 2 years of administrative experience, proficiency in Microsoft Office, and strong organizational skills. The position offers a salary range of $72,000 - $85,000 and comes with excellent benefits.

Qualifications

• 2+ years administrative experience supporting executive and director level leadership.
• Ability to handle confidential information with discretion.
• Experience managing multiple projects and meeting deadlines.

Responsibilities

• Provide day-to-day administrative support to the Vice President.
• Coordinate meetings and travel for division leadership.
• Support logistics for annual and committee meetings.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Virtual meeting platforms (Zoom, Teams)

Proactive initiative

Education

Bachelor's degree

College coursework or post-secondary training

Tools

Membership databases

Association management systems

Job description

The American Academy of Ophthalmology (AAO), the world’s largest association of eye physicians and surgeons, is seeking an Administrative Assistant to support our Membership & Alliances Division. This role provides comprehensive administrative and operational support to the Vice President of Membership and Alliances and division managers. You’ll be the backbone of the division, coordinating communications, tracking budgets, supporting member programs, and managing meeting logistics—including AAO’s Annual Meeting.

This position offers a unique opportunity to work in a mission-driven organization while contributing to member engagement, recruitment, and retention initiatives.

Key Responsibilities

• Provide day-to-day administrative support to the Vice President and division leadership.
• Coordinate meetings, travel, office supplies, and division communications.
• Support logistics for annual and committee meetings, events, and strategic initiatives.
• Assist with data management, tracking division metrics, and maintaining member records.
• Support member engagement efforts through recruitment, retention, and onboarding communications.

Qualifications

• 2+ years administrative experience supporting executive and director level leadership in a professional environment.
• College coursework or post-secondary training required; bachelor’s degree preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams).
• Experience with membership databases or association management systems a plus.
• Ability to take proactive initiative, manage multiple projects, meet deadlines, and handle confidential information with discretion.

Compensation

Salary range for this position is $72,000 - $85,000 with excellent benefits.

How to Apply

Submit your resume and cover letter via our careers page: https://www.aao.org/jobs