Administrative Assistant

CPS Energy; San Antonio (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

CPS Energy is seeking an organized administrative professional to perform clerical and office support tasks across multiple divisions in San Antonio. The role emphasizes calendar management, document preparation, and data handling using SAP for time entry and expense processes.

The ideal candidate will have an associate degree in Office Administration or related fields, proficiency with Microsoft Office, and the ability to work independently while coordinating with diverse teams.

Qualifications

• Proficient in Microsoft Office Package (Word, Excel, PowerPoint, Outlook).
• Ability to set priorities, organize work, and adapt to changing tasks.
• Strong written and verbal communication with internal/external stakeholders.
• Maintain confidentiality and handle sensitive information.
• Experience using SAP for time entry, invoices or reports is a plus.

Responsibilities

• Develops and maintains spreadsheets for various matters.
• Assists staff with research and preparation of reports and presentations.
• Manages appointments, coordinates meetings, and maintains calendars.
• Modifies and upgrades data systems as needed.
• Assists with the utilization of computerized applications to boost productivity.
• Maintains office supplies and supports travel arrangements.

Skills

Microsoft Office

Prioritization

Customer/ stakeholder relations

Written and verbal communication

Confidentiality

Independent work/ teamwork

Initiative

Goal orientation

Education

Associate’s degree in Office Administration or related

High School Diploma or GED

Tools

SAP

Job description

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more. We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day!

Deadline to Apply: September 4, 2026

Pay Grade

8

**Qualificantions may warrant placement in a different job level**

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks and Responsibilities

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive’s direct reports.
• Performs other project and process improvement initiatives as assigned.

Minimum Knowledge and Abilities

Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling

Ability to set priorities, organize work and make occasional exceptions.

Ability to develop and maintain working relationships with customers and support teams.

Initiative to work independently or as a member of a team, coordinating with others to achieve desired results

Well-developed written and verbal communication skills for interaction with all levels of personnel

Ability to meet goals and objectives with minimal direct supervision

Effective interpersonal and customer service skills

Ability to effectively manage sensitive and confidential information

Preferred Qualifications

• Associate’s degree in Office Administration, Business or other related field from an accredited institution
• Experience with SAP
• Experience in Utility industry

Demonstrating Initiative

Working with Ambiguity

Driving for Results

Evaluating and Implementing Ideas

Driving Continuous Improvement

Communicates Effectively

High School Diploma or GED

Required Certifications

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator.

Ability to travel to and from meetings, training sessions or other business related events.

Physical Demands

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status. CPS Energy will comply with all laws and regulations.

Nearest Major Market: San Antonio
Job Segment: Secretary, Power Plant, ERP, SAP, Clerical, Administrative, Energy, Technology