Administrative Assistant

University of Utah Health; Salt Lake City (UT); On-site; USD 45,000 - 60,000; Full time

Job summary

University of Utah Health is seeking a detail-oriented administrative professional to provide complex support for department management within a psychiatric care hospital environment. This role does not involve patient care but supports a centralized administrative team serving multiple departments at HMHI.

Occasional travel between campus locations may be required to provide in-person assistance. The position emphasizes coordination, budgeting and reporting, scheduling, and office logistics to

Qualifications

• Demonstrated potential ability to perform the essential functions as outlined above.
• Demonstrated human relations and effective communication skills.
• Demonstrated knowledge of basic bookkeeping practices.

Responsibilities

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans, and coordinates the work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes, and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Assists with department projects and support as needed.

Skills

Communication skills

Bookkeeping basics

Organizational ability

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission.

EO/AA

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission.

EO/AA

This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.

This position supports a psychiatric care hospital environment and is part of a centralized administrative team serving multiple departments within HMHI. Responsibilities may occasionally require travel between various departments and locations on campus to provide in-person support.

Corporate Overview

The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans, and coordinates the work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes, and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Assists with department projects and support as needed.

Knowledge / Skills / Abilities

• Demonstrated potential ability to perform the essential functions as outlined above.
• Demonstrated human relations and effective communication skills.
• Demonstrated knowledge of basic bookkeeping practices.

Required Qualifications

• Three years of full time office experience.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Listening, Pulling and/or Pushing, Sitting, Speaking, Standing, Stooping and Crouching, Walking