Administrative Assistant

Tareen Dermatology; Saint Paul (MN); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Disability insurance

Life insurance

401(k) retirement plan with match

Job summary

Tareen Dermatology in Roseville, MN, seeks an Administrative Assistant to support our CEO and a Director, coordinating projects and day-to-day operations in a busy healthcare environment.

The role covers calendar management, travel planning, Asana project tracking, purchasing coordination, and basic tech support. You’ll work with leadership to keep priorities moving and processes efficient.

Qualifications

• Prior administrative support or executive support experience.
• Strong Google Workspace and Microsoft 365 skills.
• Ability to troubleshoot routine technology issues.
• Excellent organization and attention to detail.
• Clear written and verbal communication.
• Ability to work independently and manage priorities.
• High school diploma or equivalent.
• Healthcare environment experience preferred.

Responsibilities

• Manage calendars and schedule meetings for senior leadership.
• Prepare agendas, materials, and track action items.
• Maintain timelines and updates in Asana.
• Coordinate travel and purchases; handle vendor quotes.
• Provide technology assistance and liaise with IT.
• Ensure confidential information is handled discreetly.
• Identify ways to improve administrative processes.

Skills

Administrative support

Executive support

Office coordination

Google Workspace

Microsoft 365

Troubleshooting tech

Organization

Time management

Communication

Independent work

Discretion

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Asana

Job description

Tareen Dermatology | Roseville

Full-time | Non-exempt

Pay: $35-$30 per hour

Schedule: Monday - Friday daytime business hours

Are you organized, comfortable with technology, and someone who follows through? Tareen Dermatology is seeking an Administrative Assistant to support our CEO and a Director, coordinate projects, and keep day-to-day leadership operations running smoothly.

This role offers variety—from managing calendars and planning travel to tracking projects in Asana, coordinating purchases, and helping resolve everyday technology issues. You’ll work closely with practice leadership and team members in a busy healthcare environment where priorities can change.

About Tareen Dermatology

Our mission is to provide compassionate, state-of-the‑art dermatologic care, with an emphasis on early diagnosis, patient education, and comprehensive skincare. We strive to exceed patients’ expectations through individualized, expert, and ethical care while giving back to our community.

What You’ll Do

• Support senior leadership: Manage calendars, schedule meetings, prepare agendas and materials, track action items, and follow up on commitments.
• Keep projects moving: Maintain timelines, task lists, and updates in Asana; coordinate communication; and flag delays or unresolved issues.
• Prepare and organize information: Draft correspondence, presentations, and reports; maintain electronic records; and research options to support leadership decisions.
• Provide everyday technology assistance: Help troubleshoot routine computer, printer, email, and videoconferencing issues, and coordinate with our IT provider when additional support is needed.
• Coordinate travel and meetings: Arrange flights, hotels, transportation, conference registrations, itineraries, meeting spaces, catering, and audiovisual needs.
• Manage purchasing details: Research vendors, obtain quotes, place approved orders, track deliveries and returns, and coordinate invoices and expense documentation.
• Handle confidential business, personnel, and patient‑related information with discretion.
• Identify practical ways to improve administrative processes.

What You’ll Bring

• Previous experience in administrative support, executive support, office coordination, or a related role.
• Strong proficiency in Google Workspace and Microsoft 365.
• Comfort troubleshooting routine technology issues and learning new software.
• Excellent organization, attention to detail, time management, and follow‑through.
• Clear, professional written and verbal communication.
• The ability to work independently, manage competing priorities, and adapt to changing needs.
• Sound judgment and discretion with confidential information.
• A high school diploma or equivalent.

Preferred: Experience supporting senior executives or multiple leaders; experience in healthcare or a busy, multi‑location organization; familiarity with Asana; and an associate’s or bachelor’s degree.

Work Environment

This position works in an office setting and involves prolonged computer use and occasional lifting of up to 15 pounds.

Compensation And Benefits

• Competitive pay ranging from $25–$30 per hour, based on experience and qualifications.

Benefits

• Medical, dental, and vision insurance
• Disability insurance
• Life insurance
• 401(k) retirement plan with 401k match