Administrative Assistant

Accord; Saint Paul (MN); On-site; USD 24,000 - 27,000; Full time

Benefits offered by this job

Competitive wage

PTO

Holidays

Insurance: health/dental/vision

Disability insurance

Retirement plan

Wellness program

Tuition assistance

Career advancement

Mileage reimbursement

Job summary

Accord is seeking an in-person Office Administrator to provide front-desk reception and essential clerical support in our St. Paul, MN headquarters. The role requires organized handling of files, data entry, mail, and coordinating administrative tasks for senior leaders.

Responsibilities include greeting visitors, directing calls, processing letters and reports, and maintaining inventory and mail flows. This position operates 8am–4pm, Monday through Friday, with a strong emphasis on

Qualifications

• This position requires a minimum of six months experience working in an office/clerical support position.
• Strong organization skills are required.
• Must maintain confidentiality in daily operations.

Responsibilities

• Greet and direct visitors, delivery personnel and Metro Mobility.
• Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support.
• Provide administrative and clerical support to the Executive Leadership and other leaders including processing of letters, memos and reports.
• Sort and distribute mail, deliveries and emails.
• Maintain call and visitor volume logs.

Skills

Office/clerical experience

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Netsmart

Job description

At Accord, we believe in creating communities where all people feel included and empowered, regardless of the challenges they face. We are on a mission to help people live their greatest lives. We make it possible for people living with disabilities or mental health issues to achieve their personal or career goals and live life to the fullest. We'd like to think we have the best jobs in the world - keep reading to learn more about working here at Accord.

About the Role

This position is responsible for administrative support at the Accord's office. Duties will be administrative in nature and will include maintaining files, data entry, sorting and organizing and assisting with projects. In addition to administrative support, this position also serves as a receptionist for the headquarters office.

Job Location

• St. Paul, MN
• This is a fully in-person role from 8am-4pm, Monday through Friday.
• Serve as a representative of the agency to the people we support, our community partners and external constituents. Relate to the public in a pleasant and professional manner
• Serve as a positive role model for employees and people we support
• Provide administrative and clerical support to the Executive Leadership and other leaders including processing of letters, memos and reports
• Greet and direct visitors, delivery personnel and Metro Mobility
• Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support
• Sort and distribute mail, deliveries and emails
• Process and post outbound mail and packages
• Assist with the printing, stuffing, posting and mailing of mail projects
• Print/copy and distribute documents as needed
• Keep the main lobby area neat and organized
• Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of satisfaction surveys, new employee documentation and donation letters
• Complete monthly supply inventory and submit it to the Operations Manager
• Check in/out temporary badges, maintaining documentation
• Restock supplies in first floor common areas
• Maintain call and visitor volume logs
• Participate in employee training and safety initiatives
• Perform other duties as required or assigned

At Accord, we believe in creating communities where all people feel included and empowered, regardless of the challenges they face. We are on a mission to help people live their greatest lives. We make it possible for people living with disabilities or mental health issues to achieve their personal or career goals and live life to the fullest. We'd like to think we have the best jobs in the world - keep reading to learn more about working here at Accord.

About the Role

This position is responsible for administrative support at the Accord's office. Duties will be administrative in nature and will include maintaining files, data entry, sorting and organizing and assisting with projects. In addition to administrative support, this position also serves as a receptionist for the headquarters office.

Job Location

• St. Paul, MN
• This is a fully in-person role from 8am-4pm, Monday through Friday.

Essential Responsibilities

• Serve as a representative of the agency to the people we support, our community partners and external constituents. Relate to the public in a pleasant and professional manner
• Serve as a positive role model for employees and people we support
• Provide administrative and clerical support to the Executive Leadership and other leaders including processing of letters, memos and reports
• Greet and direct visitors, delivery personnel and Metro Mobility
• Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support
• Sort and distribute mail, deliveries and emails
• Process and post outbound mail and packages
• Assist with the printing, stuffing, posting and mailing of mail projects
• Print/copy and distribute documents as needed
• Keep the main lobby area neat and organized
• Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of satisfaction surveys, new employee documentation and donation letters
• Complete monthly supply inventory and submit it to the Operations Manager
• Check in/out temporary badges, maintaining documentation
• Restock supplies in first floor common areas
• Maintain call and visitor volume logs
• Participate in employee training and safety initiatives
• Perform other duties as required or assigned

Requirements

Education:

• High school diploma or GED preferred

Skills:

• This position requires a minimum of six months experience working in an office/clerical support position.
• Strong organization skills are required.
• Must maintain confidentiality in daily operations

Benefits

Competitive wage ($17.50 - $19.50 hourly) and benefit package with PTO, 9 paid holidays, health, dental, vision, and life insurance, NO COST short & long-term disability insurance, retirement savings plan options, employee wellness program, tuition assistance program, career advancement, mileage reimbursement for providing direct services, a positive, friendly work environment and much more.

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