Administrative Assistant

Mindpath Health; Sacramento (CA); On-site; USD 68,770,000 - 77,366,000; Part time

Benefits offered by this job

Medical, Dental, and Vision coverage

Employee Assistance Program (EAP)

Life & Long-Term Disability Insurance

401(k) with employer match

Paid time off starting at 15 days per年

Paid parental leave

Job summary

Mindpath Health in Sacramento, CA is seeking a Part-time Administrative Assistant (24 hours/week, onsite) to keep the office running smoothly and professionally. You’ll coordinate mail, records, events, and daily operations, partnering with vendors and internal teams.

Ideal candidates bring strong organizational and communication skills, experience in office administration, and a customer-service mindset to support a welcoming workplace and efficient operations.

Qualifications

• Associate’s degree or equivalent combination of education and experience preferred.
• Experience in office administration, office management, or related roles preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and business productivity tools.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong customer service mindset and attention to detail.

Responsibilities

• Maintain office, conference room, kitchen, and common areas to ensure they are clean, stocked, and presentable.
• Coordinate office maintenance requests and serve as the primary liaison with building management, service providers, and vendors.
• Order and manage office supplies and other workplace resources.
• Support office access, security, parking, and workplace-related administrative processes.
• Receive, sort, and route incoming mail, deliveries, and correspondence to the appropriate departments and individuals.
• Prepare and coordinate outgoing mail, shipping, courier services, and Post Office deliveries.
• Process and distribute priority or time-sensitive documents in accordance with company procedures.
• Maintain mailing records and support document distribution activities as needed.
• Support company records management and document retention programs.
• Organize, scan, file, and maintain physical and electronic records in compliance with company policies.
• Coordinate document storage, retrieval, archiving, and destruction activities as appropriate.
• Assist departments with records organization and retention requirements.
• Coordinate monthly employee lunches and other workplace events.
• Support employee engagement activities, recognition programs, and company-sponsored events.
• Assist in creating a positive and welcoming office environment for employees and visitors.
• Provide administrative and operational support for cross-functional projects and initiatives.
• Assist with vendor coordination, scheduling, meeting preparation, and project tracking.
• Maintain reports, spreadsheets, and operational records as required.
• Respond to employee and departmental requests related to office operations.
• Provide backup administrative support for executive and senior leadership functions as needed, including calendar management, meeting coordination, travel arrangements, preparation of reports and presentations, and other administrative activities.
• Perform special projects and other duties as assigned to support business objectives.
• Up to 10% travel.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Customer service

Education

Associate’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Business productivity tools

Job description

Make a Difference. Grow in Your Career. Thrive with Us.

About the Role

At Mindpath Health, we're on a mission to make mental health care more accessible and more human. As a national leader in mental health services, we empower our clinicians, support our teams, and prioritize care that helps people truly thrive.

The Administrative Assistant is responsible for overseeing the day-to-day administrative operations of the office and ensuring a professional, organized, and efficient workplace environment. This role serves as a central point of coordination for office services, facilities, records management, employee events, mail distribution, and administrative support activities.

This role partners with internal departments, vendors, and building management to support business operation, maintain office functionality, and enhance the employee experience.

This role is part-time (24 hours/week, Monday-Friday) onsite in our Sacramento (Natomas) corporate office.

Responsibilities

What You’ll Do

Office Operations

• Maintain office, conference room, kitchen, and common areas to ensure they are clean, stocked, and presentable.
• Coordinate office maintenance requests and serve as the primary liaison with building management, service providers, and vendors.
• Order and manage office supplies and other workplace resources.
• Support office access, security, parking, and workplace-related administrative processes.

Mail and Administrative Services

• Receive, sort, and route incoming mail, deliveries, and correspondence to the appropriate departments and individuals.
• Prepare and coordinate outgoing mail, shipping, courier services, and Post Office deliveries.
• Process and distribute priority or time-sensitive documents in accordance with company procedures.
• Maintain mailing records and support document distribution activities as needed.

Records Management

• Support company records management and document retention programs.
• Organize, scan, file, and maintain physical and electronic records in compliance with company policies.
• Coordinate document storage, retrieval, archiving, and destruction activities as appropriate.
• Assist departments with records organization and retention requirements.

Employee Engagement and Events

• Coordinate monthly employee lunches and other workplace events.
• Support employee engagement activities, recognition programs, and company-sponsored events.
• Assist in creating a positive and welcoming office environment for employees and visitors.

Project and Administrative Support

• Provide administrative and operational support for cross-functional projects and initiatives.
• Assist with vendor coordination, scheduling, meeting preparation, and project tracking.
• Maintain reports, spreadsheets, and operational records as required.

Other Duties

• Respond to employee and departmental requests related to office operations.
• Provide backup administrative support for executive and senior leadership functions as needed, including calendar management, meeting coordination, travel arrangements, preparation of reports and presentations, and other administrative activities.
• Perform special projects and other duties as assigned to support business objectives.
• Up to 10% travel.

Qualifications

What You’ll Bring

• Associate’s degree or equivalent combination of education and experience preferred.
• Experience in office administration, office management, or related roles preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and business productivity tools.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong customer service mindset and attention to detail.

Compensation

The pay range for this position is $24-$27 per hour.

Why Join Mindpath Health?

When you join our team, you're not just accepting a job, you're stepping into a community built on support, inclusion, and growth.

• Medical, Dental, and Vision coverage
• Employee Assistance Program (EAP)
• Life & Long-Term Disability Insurance
• 401(k) with employer match
• Paid time off starting at 15 days per year
• Paid parental leave

About Us

Mindpath Health is redefining how mental health care is delivered. Today, we operate across six states, providing a full range of psychiatric and therapy services via in-person and telehealth appointments. Our team is deeply committed to supporting total health through compassionate, collaborative care.

If you're looking for a purpose-driven organization where your work truly matters, we'd love to meet you.

Mindpath Health is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

About Mindpath Health

We are a clinician-led organization with patients at its heart, driven to make life better for those we serve. Our team believes in the combined power of autonomy, support, and collaboration.

Clinical growth

Take advantage of growth opportunities through our professional development program and in specialty clinics.

Media Taskforce

We provide opportunities to contribute quotes or articles for publication to build mental health awareness and reduce stigma.

Our national team ensures we support local markets by contracting with most commercial insurance companies.

Take advantage of growth opportunities through our professional development programs.

Full-time employees can enjoy medical, dental, vision, supportive time off policies, paid parental leave, 401(k).