Administrative Assistant

UC Davis Rehabilitation Hospital; Sacramento (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

UC Davis Rehabilitation Hospital, part of Lifepoint Health, seeks an Administrative Assistant to deliver executive support, manage scheduling, prepare correspondence, and maintain confidential credentialing files in a fast-paced healthcare setting.

You will take minutes, coordinate with Medical Directors and staff, and ensure smooth office operations while providing excellent customer service to physicians, staff, and partners; a high school diploma or GED is required, and two years in a

Qualifications

• Excellent computer skills (e.g., Microsoft Office and common office systems).
• Strong written and verbal communication; accurate transcription and minute-taking.
• Experience handling confidential information in healthcare settings preferred.
• High school diploma or GED required; college-level education preferred.

Responsibilities

• Provides high-quality executive and administrative support to hospital leadership.
• Assists the CEO with duties, supports Medical Director and Medical Staff with clerical tasks and special projects, maintains credentialing files, and prepares minutes and correspondence.
• Manage routine office operations and special projects for the hospital as assigned.
• Assist the CEO with scheduling, correspondence, meeting preparation, and follow-up.
• Provide clerical support and complete special projects for Medical Director and Medical Staff.
• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.
• Record, transcribe, and prepare memos and minutes for meetings; distribute materials and track actions.
• Demonstrates strong customer service and professionalism with physicians, staff, and external partners.
• Prioritize multiple tasks and deadlines with attention to detail and follow-through.

Skills

Communication

Transcription

Organization

Minute Taking

Education

High school diploma or GED

College education preferred

Tools

Microsoft Office

Office systems

Job description

Your experience matters

UC Davis Rehabilitation Hospital is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an Administrative Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

More about our team

We are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospital and communities.

How you'll contribute

• Provides high-quality executive and administrative support to hospital leadership.


• Assists the CEO with assigned duties, supports the Medical Director, Committee Chairs, and Medical Staff with clerical tasks and special projects, maintains confidential credentialing files, and prepares accurate minutes and correspondence to ensure smooth office operations.


• Manage routine office operations and special projects for the hospital as assigned.


• Assist the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).


• Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.


• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.


• Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.


• Perform other duties as assigned.


• Handles confidential information with discretion and in accordance with hospital policies and applicable regulations.


• Demonstrates strong customer service and professionalism in interactions with physicians, staff, and external partners.


• Prioritizes multiple tasks and deadlines with attention to detail and follow-through.

What we're looking for

Applicants should have a High school diploma or GED required; college-level education preferred.Additional requirements include.

• Experience: Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.


• Technical: Excellent computer skills (e.g., Microsoft Office and common office systems).


• Communication: Strong written and verbal communication; accurate transcription and minute-taking.


• Organizational: Strong time management, prioritization, and problem-solving skills.

Hourly range: $25-$33

EEOC Statement

UC Davis Rehabilitation Hospital is an Equal Opportunity Employer. UC Davis Rehabilitation Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.