Administrative Assistant

Intertek Building & Construction; Ripon (WI); Sur place; USD 38 000 - 48 000; Plein temps

Résumé du poste

Intertek-PSI in Ripon, WI is seeking an Administrative Assistant to join our Building & Construction team. The role involves creating documents in Microsoft Office, performing general office duties, and supporting billing and collections processes.

The successful candidate will have a high school diploma, 2+ years of admin experience, and strong communication and organizational skills to work independently in a fast-paced environment. Knowledge of AP/AR/billing is a plus.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of experience in an administrative position.
• Experience with Microsoft Word and Excel required.
• Accounts Payable, Accounts Receivable and/or Billing experience preferred.
• Excellent communication skills, both verbal and written.
• Strong prioritization, organization and time management.
• Detail oriented with the ability to work independently in a fast-paced environment.
• Ability to analyze and solve problems; fast and accurate typing; project planning and execution.

Responsabilités

• Creates documents, spreadsheets, etc. using Microsoft Office software.
• Performs general office duties (faxing, copying, mailing, filing).
• Assists with end of month billing, proposals, projects, accruals, Accounts Receivable and Collections.
• Develops, updates, and/or reviews local operating procedures and/or work instructions.
• Conducts research to identify and qualify potential clients.
• Monitors and communicates research leads to Operations Management.
• Coordinates with field operations and drilling crews; prepares work orders.
• Monitors timesheets for hourly field employees; general office administration.
• Typing reports, correspondence and data entry; report generation.

Description du poste

Administrative Assistant

Professional Service Industries, Inc. (Intertek-PSI) is searching for an

Job Description

Administrative Assistant

Professional Service Industries, Inc. (Intertek-PSI) is searching for an Administrative Assistant to join our Building & Constructionteam in our Ripon, WI office.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of assurance, testing, inspection, and consulting solutions in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing. Through these risk management and quality assurance services, we ensure the reliability, safety and performance of our client’s new developments, existing assets, and facilities.

How you’ll make an impact at Intertek:

• Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
• Performs various general office duties, including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, proposals, projects, accruals Accounts Receivable, Collections,
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understands and uses effective research methodologies to identify and qualify potential clients.
• Monitors and maintains information on research made and possible leads and communicates to Operations Management
• Coordinates with field operations and drilling crews
• Prepares work orders for field operations
• Monitors timesheets for hourly, field employees
• General office administration
• Typing reports, correspondence & data entry
• Report generation

What it takes to be successful in this role:

• High School Diploma or equivalent is required
• 2+ years' experience in an administrative position is required
• Experience in Microsoft Word and Excel is required
• Experience in Accounts Payable, Accounts Receivable and/or Billing is preferred
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

About Us

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the‑art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

About The Team

The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.