Administrative Assistant

Intertek; Ripon (WI); In loco; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

Intertek-PSI is seeking an Administrative Assistant for our Building & Construction team in Ripon, WI. The role supports daily office operations, billing processes, and coordination with field teams.

The successful candidate will have 2+ years of administrative experience, strong Microsoft Word/Excel skills, and the ability to work independently in a fast-paced environment while maintaining attention to detail.

Competenze

• High School Diploma or equivalent.
• 2+ years' experience in an administrative position.
• Experience in Microsoft Word and Excel.
• Experience in Accounts Payable, Accounts Receivable and/or Billing preferred.
• Excellent communication skills, both verbal and written.
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities.
• Must be detail oriented and well organized.

Mansioni

• Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
• Performs various general office duties, including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, proposals, projects, accrualsAccounts Receivable, Collections.
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understands and uses effective research methodologies to identify and qualify potential clients.
• Monitors and maintains information on research made and possible leads and communicates to Operations Management
• Coordinates with field operations and drilling crews
• Prepares work orders for field operations
• Monitors timesheets for hourly, field employees
• General office administration
• Typing reports,correspondence & data entry
• Report generation

Conoscenze

Microsoft Word

Microsoft Excel

Communication skills

Time management

Organizational skills

Typing speed

Formazione

High School Diploma

Strumenti

Microsoft Office

Descrizione del lavoro

Administrative Assistant

Professional Service Industries, Inc. (Intertek-PSI) is searching for an Administrative Assistant to join our Building & Construction team in our Ripon, WI office.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of assurance, testing, inspection, and consulting solutions in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing. Through these risk management and quality assurance services, we ensure the reliability, safety and performance of our client’s new developments, existing assets, and facilities.

How you’ll make an impact at Intertek:

• Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
• Performs various general office duties, including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, proposals, projects, accrualsAccounts Receivable, Collections,
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understands and uses effective research methodologies to identify and qualify potential clients.
• Monitors and maintains information on research made and possible leads and communicates to Operations Management
• Coordinates with field operations and drilling crews
• Prepares work orders for field operations
• Monitors timesheets for hourly, field employees
• General office administration
• Typing reports,correspondence & data entry
• Report generation

What it takes to be successful in this role:

• High School Diploma or equivalent is required
• 2+ years' experience in an administrative position is required
• Experience in Microsoft Word and Excel is required
• Experience in Accounts Payable, Accounts Receivable and/or Billing is preferred
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please [e-mail] call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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