Administrative Assistant

Intertek Group; Ripon (WI); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Intertek-PSI, part of the Intertek Group, is seeking an Administrative Assistant to join the Building & Construction team in Ripon, WI. The role involves handling a variety of office tasks, billing-related support, and coordination with field operations.

The ideal candidate has at least 2 years of administrative experience, strong MS Word/Excel skills, and excellent communication. This position supports rapid, accurate processing in a busy environment.

Formación

• High School Diploma or equivalent is required.
• 2+ years' experience in an administrative position is required.
• Experience in Microsoft Word and Excel is required.
• Accounts Payable / Accounts Receivable and/or Billing experience preferred.
• Excellent communication skills, both verbal and written.
• Prioritization, organization, and time management skills are essential.
• Must be detail oriented and able to work independently in a fast-paced environment.
• Ability to plan, organize, and complete multiple projects within established standards and timeframes.

Responsabilidades

• Creates documents, spreadsheets, and other office tasks with MS Office.
• Performs general office duties such as faxing, copying, mailing, and filing.
• Assists with end of month billing, proposals, projects, accruals, Accounts Receivable, and Collections.
• Supports developing, updating, and reviewing local operating procedures and work instructions.
• Conducts research to identify and qualify potential clients.
• Monitors information on research and potential leads and communicates with Operations Management.
• Coordinates with field operations and drilling crews.
• Prepares work orders for field operations.
• Monitors timesheets for hourly field employees.
• Handles general office administration and data entry.
• Generates reports.

Conocimientos

Microsoft Office

Communication

Time management

Attention to detail

Independent work

Problem solving

Educación

High School Diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Administrative Assistant

Professional Service Industries, Inc. (Intertek-PSI) is searching for an Administrative Assistant to join our Building & Construction team in our Ripon, WI office.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of assurance, testing, inspection, and consulting solutions in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing. Through these risk management and quality assurance services, we ensure the reliability, safety and performance of our client’s new developments, existing assets, and facilities.

How you’ll make an impact at Intertek:

• Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
• Performs various general office duties, including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, proposals, projects, accrualsAccounts Receivable, Collections,
• May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understands and uses effective research methodologies to identify and qualify potential clients.
• Monitors and maintains information on research made and possible leads and communicates to Operations Management
• Coordinates with field operations and drilling crews
• Prepares work orders for field operations
• Monitors timesheets for hourly, field employees
• General office administration
• Typing reports,correspondence & data entry
• Report generation

What it takes to be successful in this role:

• High School Diploma or equivalent is required
• 2+ years' experience in an administrative position is required
• Experience in Microsoft Word and Excel is required
• Experience in Accounts Payable, Accounts Receivable and/or Billing is preferred
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please [e-mail] call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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