Administrative Assistant

PORT Health; Raleigh (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical/Dental/Vision coverage

403(b) retirement plan

Employee Assistance Program

Professional development

PSLF eligibility

Job summary

Easterseals PORT Health seeks an experienced Administrative Assistant to support our Senior Leadership team at the Raleigh headquarters. This in-person role requires high-level calendar management, travel coordination, and preparation of documents, reports, and presentations to enable smooth operations.

We value discretion, professionalism, and a proactive service mindset, with a track record of supporting executives in a fast-paced nonprofit environment.

Qualifications

• Associate’s degree is required; Bachelor’s degree preferred.
• 12-15 years of administrative experience; minimum 10 years supporting senior leadership teams.
• Advanced proficiency with Microsoft Office 365 applications (Outlook, Word, Excel, PowerPoint, Teams) and Zoom.
• Demonstrates proactive, results-oriented approach and high attention to detail.
• Strong interpersonal skills and ability to maintain confidentiality.

Responsibilities

• Provide high-level administrative support to the senior leadership team and their directors.
• Prepare correspondence, reports, presentations, agendas, meeting materials, and other documentation.
• Maintain confidential and sensitive information with discretion and professionalism.
• Serve as primary front desk contact for visitors and callers, coordinating reception activities.
• Coordinate travel, expense reporting, and other administrative functions.

Skills

MS Office 365

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Executive support

Communication skills

Interpersonal skills

Discretion and professionalism

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office 365

Zoom

Job description

Administrative Assistant

Lead with Purpose. Empower with Compassion. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services three years in a row!

Position Description

Administrative Assistant

Lead with Purpose. Empower with Compassion. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services three years in a row!

Position Snapshot Location

Headquarters- Raleigh, North Carolina

Schedule

Full-time | Monday – Friday | 8:30am-5pm

Pay

Work Setting

In person in our Raleigh Headquarters

Position Type

Full-time

Make an Impact With Us

Do you want work that makes a meaningful difference in your community? Easterseals PORT Health is seeking a n Administrative Assistant to join our Administrative Team in supporting our Senior Leadership team in our headquarters in Raleigh, North Carolina.

What You’ll Do

Leadership Support & Office Administration

• Provide high-level administrative support to the senior leadership team and their directors.
• Prepare correspondence, reports, presentations, agendas, meeting materials, and other documentation.
• Maintain confidential and sensitive information with the highest level of discretion and professionalism.
• Ensure smooth and efficient front desk operations by serving as the primary point of contact for visitors and callers, coordinating reception activities, and maintaining visitor logs.
• Coordinate travel, expense reporting, and other administrative functions as needed.

Meeting, Event & Strategic Initiative Coordination

• Plan and coordinate senior leadership team meetings, conferences, special events, and other organizational activities, managing all related logistics and communications.
• Coordinate senior leadership team priorities by tracking strategic initiatives, monitoring progress on key action items, identifying barriers, and facilitating follow-up with organizational leaders.
• Provide project coordination and administrative support for senior leadership team priorities, special projects, and organizational initiatives as assigned by executive team members and their directors.

Confidentiality, Collaboration, & Professional Support

• Foster effective communication and collaboration among senior leadership, community partners, external stakeholders, and staff.
• Handle highly confidential, sensitive, and proprietary information with exceptional discretion and sound judgement.
• Serve as a trusted resource to the senior leadership team, facilitating resolution of issues affecting priorities and organizational operations.
• Performs other related duties and special projects as assigned.
• Work is performed primarily in a professional office environment with occasional local and regional travel.

What You Bring

We’re looking for someone who brings the experience, skills, and commitment needed to succeed in this role.

• Associate’s degree required; Bachelor’s degree preferred. Equivalent combination of education and experience may be considered.
• 12-15 years of progressively higher-level administrative experience; minimum of 10 years of experience supporting senior leadership teams.
• Advanced proficiency with Microsoft Office 365 applications, (Outlook, Word, Excel, PowerPoint and Teams) and Zoom.
• Demonstrates a proactive and results-oriented approach to work, with the ability to anticipate needs, manage competing priorities, and execute responsibilities with a high degree of accuracy and attention to detail.
• Demonstrates professionalism and strong interpersonal skills, ability to remain objective, exercise sound judgment, and maintain focus on ESPH goals and priorities in a dynamic work environment.
• Proven ability to build effective working relationships with executives, employees and external stakeholders.
• Valid unrestricted North Carolina driver’s license, reliable transportation, and current auto insurance.

Why Join Easterseals PORT Health?

Easterseals PORT Health is a trusted and compassionate organization providing disability, mental health, and substance use services across North Carolina and Virginia. Purpose, dedication, and empathy guide the way we support our neighbors and one another.

For Benefits-eligible Positions, Our Total Rewards Package May Include

• Generous paid time off and holidays
• Medical, dental, and vision coverage + FSALife and disability insurance
• 403(b) retirement plan
• Employee Assistance Program and legal services
• Professional development and training opportunities, including AHEC where applicable
• Public Service Loan Forgiveness (PSLF) eligibility where applicable

About Easterseals PORT Health

Easterseals PORT Health helps people with disabilities, mental health and/or substance use challenges, their families, and our employees embrace their potential, access opportunities, build resilience and thrive. Purpose, dedication, and empathy drive our in-person and telehealth service delivery.

Our 2,800-member team provides more than 10.2 million hours of meaningful support to 40,200 children, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing.

Applicants of all abilities are encouraged to apply! Need assistance with the application process or an accommodation? Contact [e-mail].