Administrative Assistant

Easterseals UCP NC & VA; Raleigh (NC); On-site; USD 62,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off and holidays

Medical, dental, and vision coverage +

Life and disability insurance

Employee Assistance Program

Professional development and training

Public Service Loan Forgiveness (PSLF)

Job summary

Easterseals PORT Health in Raleigh, NC, seeks an Administrative Assistant to support the Senior Leadership Team at our headquarters. This role provides high-level coordination of priorities, manages confidential information, and acts as a liaison with external stakeholders to ensure timely execution of agency priorities.

The position requires 12–15 years of senior administrative experience, strong MS Office 365 proficiency, and exceptional discretion.

Qualifications

• 12-15 years of progressively higher-level administrative experience; minimum of 10 years supporting senior leadership teams.
• Advanced proficiency with Microsoft Office 365 applications and Zoom.
• Demonstrates a proactive and results-oriented approach to work, with ability to anticipate needs and manage competing priorities.
• Demonstrates professionalism and strong interpersonal skills, ability to maintain focus on ESPH goals and priorities.
• Proven ability to build effective working relationships with executives, employees and external stakeholders.

Responsibilities

• Provide high-level administrative support to the senior leadership team and their directors.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Maintain confidential information with discretion and professionalism.
• Manage front desk operations and visitor/call coordination.
• Coordinate travel, expense reporting, and other admin tasks.
• Plan and coordinate leadership meetings, conferences, and events.
• Track strategic initiatives and assist with priority projects.
• Support the executive team with special projects as needed.

Skills

MS Office 365

Zoom

Executive support

Interpersonal skills

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Lead with Purpose. Empower with Compassion. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services three years in a row!

Schedule: Full-time | Monday – Friday | 8:30am-5pm

Pay:

Work Setting: In person in our Raleigh Headquarters

Position Type: Full-time

Make an Impact With Us

Do you want work that makes a meaningful difference in your community? Easterseals PORT Health is seeking a Administrative Assistant to join our Administrative Team in supporting our Senior Leadership team in our headquarters in Raleigh, North Carolina.

The Administrative Assistant provides high-level support to the Senior Leadership Team by coordinating team priorities and strategic initiatives, managing highly confidential information with exceptional discretion, and facilitating the effective operation of this team and their Directors. Acts as a key liaison among senior leadership team, external stakeholders, and internal staff to ensure the efficient execution of agency priorities.

What You’ll Do

Leadership Support & Office Administration

• Provide high-level administrative support to the senior leadership team and their directors.
• Prepare correspondence, reports, presentations, agendas, meeting materials, and other documentation.
• Maintain confidential and sensitive information with the highest level of discretion and professionalism.
• Ensure smooth and efficient front desk operations by serving as the primary point of contact for visitors and callers, coordinating reception activities, and maintaining visitor logs.
• Coordinate travel, expense reporting, and other administrative functions as needed.

Meeting, Event & Strategic Initiative Coordination

• Plan and coordinate senior leadership team meetings, conferences, special events, and other organizational activities, managing all related logistics and communications.
• Coordinate senior leadership team priorities by tracking strategic initiatives, monitoring progress on key action items, identifying barriers, and facilitating follow-up with organizational leaders.
• Provide project coordination and administrative support for senior leadership team priorities, special projects, and organizational initiatives as assigned by executive team members and their directors.

Confidentiality, Collaboration, & Professional Support

• Foster effective communication and collaboration among senior leadership, community partners, external stakeholders, and staff.
• Handle highly confidential, sensitive, and proprietary information with exceptional discretion and sound judgement.
• Serve as a trusted resource to the senior leadership team, facilitating resolution of issues affecting priorities and organizational operations.
• Performs other related duties and special projects as assigned.
• Work is performed primarily in a professional office environment with occasional local and regional travel.

What You Bring

We’re looking for someone who brings the experience, skills, and commitment needed to succeed in this role.

• Associate’s degree required; Bachelor’s degree preferred. Equivalent combination of education and experience may be considered.
• 12-15 years of progressively higher-level administrative experience; minimum of 10 years of experience supporting senior leadership teams.
• Advanced proficiency with Microsoft Office 365 applications, (Outlook, Word, Excel, PowerPoint and Teams) and Zoom.
• Demonstrates a proactive and results-oriented approach to work, with the ability to anticipate needs, manage competing priorities, and execute responsibilities with a high degree of accuracy and attention to detail.
• Demonstrates professionalism and strong interpersonal skills, ability to remain objective, exercise sound judgment, and maintain focus on ESPH goals and priorities in a dynamic work environment.
• Proven ability to build effective working relationships with executives, employees and external stakeholders.
• Valid unrestricted North Carolina driver’s license, reliable transportation, and current auto insurance.

Why Join Easterseals PORT Health?

Easterseals PORT Health is a trusted and compassionate organization providing disability, mental health, and substance use services across North Carolina and Virginia. Purpose, dedication, and empathy guide the way we support our neighbors and one another.

For benefits-eligible positions, our total rewards package may include:

• Generous paid time off and holidays
• Medical, dental, and vision coverage + FSA
• Life and disability insurance
• Employee Assistance Program and legal services
• Professional development and training opportunities, including AHEC where applicable
• Public Service Loan Forgiveness (PSLF) eligibility where applicable

About Easterseals PORT Health

Easterseals PORT Health helps people with disabilities, mental health and/or substance use challenges, their families, and our employees embrace their potential, access opportunities, build resilience and thrive. Purpose, dedication, and empathy drive our in-person and telehealth service delivery.

Our 2,800-member team provides more than 10.2 million hours of meaningful support to 40,200 children, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing.

Travel Required

Yes . Ocassional local and regional travel

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.