Administrative Assistant

Punta Gorda Middle 0121; Punta Gorda (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Wellness Center

Benefits package

Job summary

Charlotte County Public Schools Punta Gorda Middle 0121 in Punta Gorda, FL is seeking an Administrative Assistant to perform clerical duties, manage records, and support HR/payroll processes. The role starts immediately with a paygrade of $18.50 per hour.

Requirements include a high school diploma or equivalent and familiarity with office software. Onsite work with benefits and a focus on accurate record-keeping and customer service.

Qualifications

• High school diploma or equivalent.
• Experience with office procedures and software technology.
• Computer knowledge and experience preferred.
• Such alternatives to the above qualifications as the Superintendent may find appropriate.

Responsibilities

• Use various software programs as related to job function.
• Prescribes duties to and monitors the work of clerical office personnel as directed by the appropriate administrator.
• Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by other established classifications.
• Develops and maintains appropriate record-keeping systems.
• Maintains databases as needed and, specific to the work setting and content.
• Processes incoming correspondence as instructed.
• Clears files at designated intervals. Orders and maintains supplies as needed.
• Locates, removes, transfers, and distributes requested information; keeps records of materials transferred/distributed/removed.
• Computes data from listings, reports, or other records; assembles data in appropriate form for use in completing required reports.
• Carries out inventories where applicable.
• Types letters, memoranda, reports, statements, and other materials from copy or rough draft.
• Prepares and processes purchase orders.
• Operates office machines as required.
• Verifies work for accuracy.
• Drafts routine correspondence and reports as directed.
• Schedules meetings and assists in preparing meeting materials.
• Maintains a schedule of appointments and events.
• Arranges for conferences and meetings as requested by the immediate supervisor.
• Performs any bookkeeping and other related tasks associated with the position.
• Welcomes visitors and arranges for their comfort; screens unexpected callers in accordance with pre-determined policy.
• Sorts and distributes mail.
• Screens and refers office calls; takes telephone messages.
• Cross-trains co-workers in job-related responsibilities.
• Completes required tasks associated with job posting, intake, hiring, evaluation, work hours, worker’s compensation, and personal leaves associated with HR and payroll functions.
• Works under minimum supervision using standardized practices.
• Performs other job-related functions consistent with the job goal.

Skills

Office procedures

Administrative software

Professional practice

Education

High school diploma or equivalent

Tools

Computer Knowledge

Job description

Charlotte County Public Schools Punta Gorda Middle 0121 - Punta Gorda, Florida Open in Google Maps

Starting Date: Immediately

Job Description

PCN 12163094PM

Calendar 215/Hrs 8

Paygrade 3 - $18.50/hr

Charlotte County Public Schools boasts a competitive compensation package* for employees. This package includesa robust employee benefits offering with access to plan options for supplemental and options plans. CCPS offers plan members an onsite Wellness Center. The Wellness Center provides no-cost preventative care, low-cost acute care appointments, behavioral health services, and prescription dispensing for select prescriptions at no additional cost!

Qualifications

• High school diploma or equivalent
• A combination of training and experience, which provides a working knowledge of office procedures, software technology, and practice

Preferred Qualifications

• Computer Knowledge and experience

*Such alternatives to the above qualification(s) as the Superintendent may find appropriate

Performance Responsibilities

• Use various software programs as related to job function.
• Prescribes duties to and monitors the work of clerical office personnel as directed by the appropriate administrator.
• Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by other established classifications.
• Develops and maintains appropriate record-keeping systems.
• Maintains databases as needed and, specific to the work setting and content.
• Processes incoming correspondence as instructed.
• Clears files at designated intervals. Orders and maintains supplies as needed.
• Locates, removes, transfers, and distributes requested information’ keeps records of materials transferred/distributed/removed.
• Computes data from listings, reports, or other records; assembles data in appropriate form for use in completing required reports.
• Carries out inventories where applicable.
• Types letters, memoranda, reports, statements, and other materials from copy or rough draft.
• Prepares and processes purchase orders.
• Operates office machines as required.
• Verifies work for accuracy.
• Drafts routine correspondence and reports as directed.
• Schedules meetings and assists in preparing meeting materials.
• Maintains a schedule of appointments and events.
• Arranges for conferences and meetings as requested by the immediate supervisor.
• Performs any bookkeeping and other related tasks associated with the position.
• Welcomes visitors and arranges for their comfort; screens unexpected callers in accordance with pre-determined policy.
• Sorts and distributes mail.
• Screens and refers office calls; takes telephone messages.
• Cross-trains co-workers in job-related responsibilities.
• Completes required tasks associated with job posting, intake, hiring, evaluation, work hours, worker’s compensation, and personal leaves associated with human resource- and payroll functions.
• Works under minimum supervision using standardized practices.
• Performs other job-related functions consistent with the job goal.

*Benefits eligibility will be determined and communicated to new hires during the onboarding process.

Charlotte County Public Schools promote Equal Educational and Employment Opportunities.

Employment is contingent upon successful completion of a drug screening, as outlined in our drug-free workplace policy -Charlotte County Public Schools Policy 3124.

Charlotte County Public Schools CONSIDERS VETERAN’S PREFERENCES FOR ALL POSITIONS IN ACCORDANCE WITH Florida Statute. 295.07.

Administrative Assistant

Charlotte County Public Schools Punta Gorda Middle 0121 - Punta Gorda, Florida Open in Google Maps

This job is also posted in Charlotte County Public Schools , and Florida Department of Education

Job Details

Job ID: 5985262
Application Deadline: Posted until filled
Posted: Nov 06, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

PCN 12163094PM

Calendar 215/Hrs 8

Paygrade 3 - $18.50/hr

Charlotte County Public Schools boasts a competitive compensation package* for employees. This package includesa robust employee benefits offering with access to plan options for supplemental and options plans. CCPS offers plan members an onsite Wellness Center. The Wellness Center provides no-cost preventative care, low-cost acute care appointments, behavioral health services, and prescription dispensing for select prescriptions at no additional cost!

Qualifications

• High school diploma or equivalent
• A combination of training and experience, which provides a working knowledge of office procedures, software technology, and practice

Preferred Qualifications

• Computer Knowledge and experience

*Such alternatives to the above qualification(s) as the Superintendent may find appropriate

Performance Responsibilities

• Use various software programs as related to job function.
• Prescribes duties to and monitors the work of clerical office personnel as directed by the appropriate administrator.
• Sorts and files correspondence, reports, vouchers, or other materials numerically, alphabetically, or by other established classifications.
• Develops and maintains appropriate record-keeping systems.
• Maintains databases as needed and, specific to the work setting and content.
• Processes incoming correspondence as instructed.
• Clears files at designated intervals. Orders and maintains supplies as needed.
• Locates, removes, transfers, and distributes requested information’ keeps records of materials transferred/distributed/removed.
• Computes data from listings, reports, or other records; assembles data in appropriate form for use in completing required reports.
• Carries out inventories where applicable.
• Types letters, memoranda, reports, statements, and other materials from copy or rough draft.
• Prepares and processes purchase orders.
• Operates office machines as required.
• Verifies work for accuracy.
• Drafts routine correspondence and reports as directed.
• Schedules meetings and assists in preparing meeting materials.
• Maintains a schedule of appointments and events.
• Arranges for conferences and meetings as requested by the immediate supervisor.
• Performs any bookkeeping and other related tasks associated with the position.
• Welcomes visitors and arranges for their comfort; screens unexpected callers in accordance with pre-determined policy.
• Sorts and distributes mail.
• Screens and refers office calls; takes telephone messages.
• Cross-trains co-workers in job-related responsibilities.
• Completes required tasks associated with job posting, intake, hiring, evaluation, work hours, worker’s compensation, and personal leaves associated with human resource- and payroll functions.
• Works under minimum supervision using standardized practices.
• Performs other job-related functions consistent with the job goal.

Full job description can be found: https://www.yourcharlotteschools.net/job-descriptions

Compensation information can be found here: https://www.yourcharlotteschools.net/salary-schedule

Benefits information can be found here: https://www.yourcharlotteschools.net/health-benefits

AHCA Background Screening: AHCA

*Benefits eligibility will be determined and communicated to new hires during the onboarding process.

Charlotte County Public Schools promote Equal Educational and Employment Opportunities.

Employment is contingent upon successful completion of a drug screening, as outlined in our drug-free workplace policy -Charlotte County Public Schools Policy 3124.

Charlotte County Public Schools CONSIDERS VETERAN’S PREFERENCES FOR ALL POSITIONS IN ACCORDANCE WITH Florida Statute. 295.07.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1445 Education Way
• Port Charlotte, Florida 33948
• Phone: [phone]
• Email: [e-mail]

Map

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