Administrative Assistant

slihrms; Puerto Rico; On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

Company-paid life and disability

401(k) with 100% vesting

Employee stock purchase plan

Paid Time Off

Flexible work options

Recognition programs

Employee assistance program

Voluntary benefits

Job summary

AtkinsRéalis is seeking an Administration Assistant to join our team in Guaynabo, PR. The role focuses on providing confidential administrative support, preparing documents in Word/Excel/PowerPoint, and coordinating meetings and travel for senior staff.

Responsibilities include handling clerical duties, processing invoices and expense claims, maintaining reports, data entry, light bookkeeping, and assisting with meetings and room setups.

Qualifications

• High school diploma (or equivalent) with two years related experience or an Associate Degree in a related administrative field is required.
• Work Experience with Microsoft Office Applications.
• Must have demonstrated organizational skills; the ability to provide complex, confidential administrative support in a high-profile environment with tact.

Responsibilities

• Creates and modifies documents using Word, Excel, and PowerPoint.
• Answers phones and provides back-up to receptionist or screens calls for employee(s)/manager(s) supported.
• Handles general clerical duties such as photocopying, faxing, filing, mailing.
• Processes outgoing express mail/UPS packages.
• Sets up and coordinates meetings for office staff.
• Makes travel arrangements for senior staff.
• Manages calendars and appointments for senior staff.
• Assists with event setup for meetings, luncheons, or presentations.
• Processes vendor invoices and employee expense claims for payment by AP.
• Maintains recurring internal reports such as timesheets and overtime logs.
• Enters data into electronic spreadsheets or databases.
• May do light bookkeeping and other accounting-related or project-related tasks.
• Orders supplies from vendors as directed by the Supervisor.
• Performs other assignments as the Supervisor may deem necessary.

Skills

Organizational skills

Confidential administrative support

Education

High school diploma or equivalent plus 2 years related experience

Associate degree in related administrative field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

Overview

We are seeking an Administration Assistant to join our team in Guaynabo, PR.

Your role

• Creates and modifies documents utilizing Microsoft Office - Word, Excel, and PowerPoint.
• Answers phones; provides back-up to receptionist or screens calls for employee(s)/manager(s) supported.
• Handles all general clerical duties, i.e. photocopying, faxing, filing, mailing.
• Processes outgoing express mail/UPS packages.
• Sets up and coordinates meetings for office staff.
• Makes travel arrangements for senior staff.
• Makes appointments and manages senior staff calendars.
• May help out with business functions, e.g., planning and setting up room for meetings, luncheons, or presentations.
• Processes vendor invoices and employee expense claims to be sent for payment by AP.
• Maintains recurring internal reports, such as timesheets, overtime logs, etc.
• May enter data into electronic spreadsheets or databases.
• May do light bookkeeping and other basic accounting-related or project-related tasks.
• Orders supplies from appropriate vendor at the direction of the Supervisor.
• Performs such other assignments as the Supervisor may deem necessary from time to time.

About you

• High school diploma (or equivalent) plus two years related experience OR an Associates Degree in a related administrative field is required.
• Work Experience with Microsoft Office Applications.
• Must have demonstrated organizational skills; the ability to provide complex, confidential administrative support in a high-profile environment with tact.

Rewards & benefits

At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here .

About AtkinsRéalis

We're, AtkinsRéalis a world class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Additional information

Expected compensation range is between $24.00 - $26.44 hourly depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability.

Please review AtkinsRéalis' Equal Opportunity Statement here .

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Unless expressly authorized by AtkinsRéalis, candidates may not use generative artificial intelligence tools, real-time interview coaching applications, or AI-generated responses created during the interview. Candidates are expected to accurately represent their qualifications, experience, knowledge, and abilities throughout the recruitment process. The use of unauthorized assistance, misrepresentation of credentials or experience, or any conduct that compromises the integrity of the selection process may result in disqualification from further consideration or withdrawal of an employment offer, at the discretion of AtkinsRéalis.

Worker Type Employee Job Type Regular At AtkinsRéalis , we seek to hire individuals wi