Administrative Assistant

Dayspring Academy for Education and the Arts; Port Richey (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Dayspring Academy for Education and the Arts in Pasco County, FL is seeking a part-time administrative assistant to support campus operations. The role requires a professional, organized individual who can greet visitors, manage communications, and help coordinate events while maintaining confidential information.

Responsibilities include supervising learners during advisory, coordinating conferences with parents, updating campus calendars and social media, and ensuring smooth office procedures.

Qualifications

• Fingerprinting and background check required.
• Minimum 3 years of administrative experience.
• High level of professionalism.
• Ability to see projects through to completion.
• Ability to work with minimal supervision.
• Excellent written and verbal communication skills.
• Strong time management and multitasking abilities.
• Proficiency in MS Office.
• Willingness to work some nights and weekends.
• Adherence to dress code and school policies.

Responsibilities

• Guide and supervise learners during advisory block (lunch & recess).
• Plan, implement, and monitor learner attendance and coordinate conferences with parents.
• Communicate effectively with parents/guardians, school staff, and learners.
• Greet and assist visitors, learners, and employees in a warm, welcoming, and professional manner.
• Handle sensitive information in a confidential manner.
• Provide clinic support to learners; distribute learner meds following established protocols and accurately maintain medication logs.
• Assist with campus events and celebrations.
• Organize guest teachers and campus call outs.
• Assist the principal and assistant principal as needed.
• Sign in campus visitors via the Raptor system.
• Receive, sort, and distribute mail and packages following established procedures.
• Ensure operation of equipment by scheduling preventive maintenance and maintaining inventories.
• Contribute to team effort by accomplishing related tasks.
• Update campus-related social media with highlights and activities.
• Maintain and update the campus calendar.
• Maintain learner cumes files. (cums)
• Clean and organize the employee resource area.
• Help with campus events and celebrations.
• Report unsafe campus situations immediately.
• Perform other responsibilities as directed.

Skills

Administrative experience

Written communication

Verbal communication

Time management

Multitasking

Detail oriented

Professionalism

Work with minimal supervision

MS Office

Tools

MS Office

Job description

Description As a top-performing charter school in our county and state, Dayspring Academy seeks individuals who thrive in a fast-paced environment, strive for excellence, and are dedicated to their team and the families they serve.

Description As a top-performing charter school in our county and state, Dayspring Academy seeks individuals who thrive in a fast-paced environment, strive for excellence, and are dedicated to their team and the families they serve. We are here to create an educational family that develops character-driven, culturally literate, lifelong learners who bring value to their community. We are preparing learners in Pasco County, Pre-K through 12th grade, for high school, college, and the workforce by delivering world-class education through the arts in a collaborative environment fueled by a passion for learning. Dayspring Academy is committed to its policy of offering equal employment opportunities for all persons regardless of race, religion, color, gender, ethnicity, national origin, age, marital status, or disability and acknowledges veteran preference in employment.

Part-Time Position

Responsibilities Duties of this position include but are not limited to:

• Guide and supervise learners during advisory block (lunch & recess)
• Plan, implement, and monitor learner attendance and coordinate conferences with parents.
• Communicate effectively with parents/guardians, school staff, and learners.
• Greet and assist visitors, learners, and employees in a warm, welcoming, and professional manner.
• Handle sensitive information in a confidential manner.
• Provide clinic support to learners; distribute learner meds following established protocols and accurately maintain medication logs.
• Assist with campus events.
• Organizing guest teachers and campus call outs.
• Assist the principal and assistant principal as needed.
• Sign in campus visitors via the Raptor system.
• Receive, sort, and distribute the mail and packages following established procedures.
• Ensure operation of equipment by scheduling preventive maintenance such as calling for repairs; maintaining equipment inventories and supplies; evaluating new equipment and techniques.
• Contribute to team effort by accomplishing related tasks as needed.
• Update all campus-related social media, including Facebook and the school website, with campus highlights and activities.
• Maintain and update the campus calendar.
• Maintain learner's cums files.
• Clean and organize the employee resource area.
• Help with campus events and celebrations.
• Report unsafe campus situations immediately.
• Performing other responsibilities, as directed.

REPORTS TO Campus Principal

Requirements

• All employees must be fingerprinted and pass a background screening process by the Clearinghouse. https://info.flclearinghouse.com
• Must be able to maintain a positive and welcoming demeanor
• At least 3 years of proven and dependable administrative experience
• Must have a high level of professionalism
• Ability to see a project through completion
• Ability to work with minimal supervision
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work with strong organizational and planning skills
• Must possess problem solving skills and be detail oriented
• Excellent written and verbal communication skills
• Must be proficient in MS Office
• Ability to work some nights and weekends
• Must follow established dress code and other school policies