Administrative Assistant

Equity LifeStyle Properties; Pleasant Prairie (WI); On-site; USD 38,000 - 46,000; Full time

Job summary

ELS in Pleasant Prairie, Wisconsin, is seeking an Administrative Assistant to help maintain property operations and serve guests and residents. You will greet guests, coordinate with staff, and support management to uphold quality and professionalism.

The role includes accounts payable processing, file organization, and assisting with procurement reconciliations. A flexible schedule, including weekends, is required to meet needs of the property.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with property and regional staff.
• Work closely with management to develop an integral team that reflects quality and professionalism.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend training programs and seminars as required.
• Handle inquiries by telephone to support property staff.
• Run errands and deliver communications to guests or residents as needed.
• Perform other miscellaneous duties as assigned.

Skills

1+ year office experience

Strong communication

Organizational skills

Attention to detail

Computer proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Pleasant Prairie, Wisconsin.

What you'll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

As an Equal Opportunity Employer, we welcome and thank all applicants.