Administrative Assistant

Koch Business Solutions, LP; Plano (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Disability insurance

Retirement plan

Paid vacation

Educational assistance

Parental leave / adoption assistance

Job summary

Koch Business Solutions, LP seeks an Administrative Assistant to support the Koch Capabilities Tax team with administrative tasks and to leverage AI-enabled tools to boost productivity and streamline operations. This onsite role is based in Wichita, KS, and involves coordinating travel, events, and onboarding while maintaining organized processes.

The ideal candidate will be proficient with Microsoft 365, eager to adopt AI productivity solutions, and able to multitask in a fast-paced

Qualifications

• Experience using Microsoft 365 applications.
• Ability to learn AI-enabled productivity tools and digital collaboration platforms.
• Strong collaboration and customer-focused mindset.
• Excellent organizational skills with multi-tasking and attention to detail.
• Continuous improvement mindset to streamline work and support a team.

Responsibilities

• Work with the Tax team to understand priorities and move initiatives forward.
• Schedule meetings and appointments.
• Organize office operations and procedures.
• Plan in-house or off-site events and conferences.
• Coordinate domestic and international travel (flight, hotel, car).
• Organize visits for internal and external people.
• Greet visitors and provide general administrative support.
• Implement and maintain office procedures and systems.
• Assist onboarding for new hires and induction programs.
• Use AI-enabled productivity tools and workflow automation for scheduling and comms.
• Create and maintain clear procedures and templates for better workflows.

Skills

Microsoft 365

AI-enabled tools

Automation

Digital collaboration

Tools

AI-enabled tools

Workflow automation

Job description

Your Job

We are looking for an Administrative Assistant who embraces innovation and is excited about leveraging emerging technologies, including AI-enabled solutions, to improve productivity, enhance collaboration, and streamline business operations. This role will provide general administrative support to the Koch Capabilities, LLC Tax team in a variety of functions while ensuring strong communication and a high level of organizational effectiveness. This opportunity is an onsite position based in our Wichita, KS office.

Our Team

This role will support the Koch Capabilities Tax teams located in our office in Wichita, KS.

What You Will Do

• Work closely with our Tax team to understand priorities and assist in moving initiatives forward
• Schedule meeting and appointments
• Organize office operations and procedures
• Plan in-house or off-site events and conferences
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations
• Organizing visits for internal and external people
• Greeting visitors and providing general administrative support
• Implementing and maintaining procedures and office administrative system
• Organizing induction programs for new employees and assist in the onboarding process for new hires
• Use AI-enabled productivity tools and workflow automation to support scheduling, communication, meeting preparation, information organization, and routine administrative work
• Create and maintain clear procedures, templates, and guidance that help the team adopt improved ways of working

Who You Are (Basic Qualifications)

• Experience using Microsoft 365 applications and comfort learning AI-enabled productivity tools, automation capabilities, and digital collaboration platforms
• Successful history working collaboratively, bringing a positive customer focus mindset and ability to build meaningful relationships
• Strong organization skills with experience multi-tasking, prioritizing, and having a high attention to details
• Demonstrated ability to learn new technology, exercise sound judgment, and apply tools appropriately when handling business information
• A continuous improvement mindset with experience identifying more efficient ways to organize work, communicate, and support a team

What Will Put You Ahead

• Experience booking international travel and scheduling meetings across different time zones
• Executive-level administrative experience
• Experience managing multiple large-scale projects simultaneously
• Experience leading or supporting technology and transformation efforts that improve business processes, increase efficiency, and enhance the employee experience
• Experience utilizing AI-enabled tools, workflow automation, and digital collaboration platforms to improve productivity and streamline administrative operations

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most.

• medical
• dental
• vision
• flexible spending and health savings accounts
• life insurance
• ADD
• disability
• retirement
• paid vacation/time off
• educational assistance
• may also include infertility assistance, paid parental leave and adoption assistance

Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).