Administrative Assistant

ChanceLight, Inc.; Pittsburg (CA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental and Vis​

FREE Telehealth and Virtual Counseling

Company Paid Life & Disability

401k Retirement Saving Plan

Job summary

Spectrum Center Schools and Programs is seeking an Administrative Assistant to join our award-winning Special Education team and support our mission-driven school community. You will serve as a key partner to the Program Director, handling front office operations, communications, and records management to keep daily activities running smoothly.

Responsibilities include greeting families, coordinating mailings, preparing reports, organizing files, and supporting events and initiatives that

Qualifications

• High school diploma or equivalent; basic skills test.
• Associate's degree or higher preferred in related field.
• Ability to obtain crisis management training certification.
• Minimum 1 year in an administrative role, preferably in specialty education or behavioral health.
• Experience working with diverse learners and families.

Responsibilities

• Answering and directing phone calls; greet visitors and maintain front office professionalism.
• Manage mail, deliveries, emails, and faxes; route to appropriate staff.
• Order and maintain office and classroom supplies and equipment.
• Prepare and distribute correspondence, reports, and materials.
• Organize student, personnel, and operational files for accuracy and accessibility.
• Support school communications and projects, including mailings to students and families.
• Assist leadership to complete administrative tasks within deadlines.
• Support school events and other duties as needed.

Skills

Organizational skills

Adaptability

Solution-focused mindset

Positive attitude

Communication skills

Attention to detail

Education

High school diploma

Associate's degree or higher

Tools

Microsoft Office Suite

Database entry

Job description

Description

Spectrum Center Schools and Programs , a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude to everything you do — We Should Talk!

As an Administrative Assistant, you will play a vital role in keeping our school running smoothly and efficiently. Serving as a key partner to the Program Director, you’ll help drive the day-to-day administrative operations that support our staff, students, and families. This is more than an office role — it’s an opportunity to contribute to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact.

Serving as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.

Managing incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team member's.

Ordering and maintaining office and classroom supplies and equipment to support seamless daily operations.

Preparing and distributing correspondence, reports, and other printed materials in a timely and organized manner.

Organizing and maintaining student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.

Supporting school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families.

Partnering with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.

Assisting with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.

Participating in and supporting school events, activities, and special projects as requested.

Providing flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success.

Qualifications Required

• High school diploma or equivalent w/ passage of basic skills test.


• Associate's degree or higher in a closely related field of study preferred.


• Ability to obtain and maintain certification in company approved crisis management training.


• Minimum 1yr prior experience working in an administrative role, preferably in an alternative, special education and/or behavioral health program setting.


• Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.


• Highly proficient in reading, writing, analyzing and interpreting detailed reports, business correspondence, learning materials, announcements, etc.


• Prior experience and/or highly knowledgeable in program management and/or development and working with databases/spreadsheets.


• Proven ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.


• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.


• Ability to effectively present information and respond to questions from groups of staff members, students, parents and the general public.


• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.


• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.


• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

As a vital part of ChanceLight Behavioral Health, Therapy, & Education , a nationally recognized leader in alternative and special education programs for children and young adults, we are committed to changing the lives of children by providing them with the opportunity to create successful, independent futures. Operating a variety of specialized program centers, we partner with more than 235 school districts nationwide to provide instructional and behavioral services in a safe, trusting environment where students can achieve their full potential.

Learn more about our history, our mission and the program services we provide by visiting the link below:

• https://bit.ly/m/WorkWithPurpose

At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment! Your path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a Chance to transform lives through education!

Learn more about the perks and benefits we provide by checking out our digital brochure:

• Comprehensive Medical, Dental and Vision Plans


• FREE Telehealth and Virtual Counseling Sessions


• FREE Health Advocacy Services and 24/7 Nurse Line


• Company Paid Life & Disability Insurance


• Company Paid Employee Assistance Program


• Flexible Spending and Health Savings Accounts


• Personal Protection Insurance Plans


• Legal Services Insurance


• Pet Health Insurance


• Accrual-based Paid Time Off


• School Hours and Paid Holiday Schedule


• Extensive Personal and Life Event Paid Leave Policy401k Retirement Saving Plan


• Perks at Work Employee Discount Program


• Opportunities for Growth & Development


• And So Much More!

If you're ready to start making lasting impacts on the lives of students and contribute to the creation of a brighter future — This Is Your Chance !

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Goal Completion

Inspired to perform well by the completion of tasks

Goal Completion

Inspired to perform well by the completion of tasks

Education

Required

High School or better in Diploma or Equivalent.

Preferred

Associates or better in Related Field of Study.

Licenses & Certifications

Required

Ability to Obtain

Crisis Prevention Inst

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.