Administrative Assistant

Judicial-Branch-of-Arizona-in-Maricopa-Count; Phoenix (AZ); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Sick leave

10 paid holidays

Health insurance (medical, dental, and

Vision insurance

Retirement plans (ASRS/PSPRS)

Employee assistance program

Wellness incentives

Life insurance

Job summary

The Judicial Branch of Arizona in Maricopa County is seeking an Administrative Assistant for the Juvenile Probation Department in Phoenix. The role requests three years of clerical experience and a High School Diploma or GED, with duties including scheduling, data entry, and operating the Detention scheduling system.

Candidates must be able to communicate effectively, maintain confidential information, and support various detention projects while coordinating with department staff to ensure

Qualifications

• Education: High School Diploma or GED.
• 3 years of responsible clerical and administrative experience.
• TB testing required for Detention positions; valid Arizona driver license at hire.

Responsibilities

• Schedule to ensure proper staffing coverage and maintain staff calendars.
• Maintain spreadsheets, data entry, and Detention scheduling system.
• Answer inquiries regarding policy, procedures, and functions of the Detention scheduling and overtime process.
• File management and retention; manage emergency contact lists.
• Assist in detention projects and manage stock forms and orders of supply.

Skills

Office skills

Excel

Typing

Statistical reports

Communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Detention scheduling system

Job description

Posting Date09/14/26Application Deadline09/21/26Pay RangeMin - 1st Quartile - Mid - Max$21.25 - $24.56 - $27.88 - $34.50The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.87 to $24.56.This position is Non-Exempt under the FLSA.What We OfferWe offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!Job TypeClassified – Judicial JMRDepartmentD270 Juvenile ProbationAbout the PositionThe Administrative Assistant performs highly responsible, confidential, and complex administrative duties and coordinates projects and assignments while serving as a liaison for department specific programs and processes.About The Juvenile Probation Department:The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County provides innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.Position QualificationsWe recognize your time is valuable, so please apply if you meet the following required qualifications :Education:High School Diploma or GEDExperience:Three (3) years of responsible clerical and administrative experienceORCombined Education and Experience Qualifications:Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basisOther Requirements:Valid Arizona Driver license at time of hirePositions in Detention are subject to Tuberculosis (TB) testing. All offers of employment are subject to successful completion of new employee processing and a negative TB result prior to the start dateKnowledge, Skills, and Abilities:Knowledge of:Office practices, procedures and clerical processes.Data processing applications.Skill in:Microsoft office suite, proficiency in Microsoft Excel.Operating various office machines.Typing with minimal errors.Preparing statistical report.Ability to:Efficiently plan, organize and maintain workflow.Establish and maintain effective working relationships.Communicate effectively both orally and in writing.Evaluate information, prepare statistical reports and recommend appropriate action.Understand all policies, procedures, instructions, rules and regulations.Master department specific applications and software.Learn new skills necessary to support the needs and the mission of the Division and agency.Essential Job Tasks(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)Schedules to ensure proper staffing coverage.Maintains spreadsheets, data entry, and Detention scheduling system.Answers inquiries regarding policy, procedures, and functions of the Detention scheduling and overtime process.File management and retention.Manages emergency contact lists.Maintains staff schedules such as pre-approved vacations, training, medical leave etc.Assist in various detention projects.Manages/inventories stock forms and orders supply.Working Conditions :While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.Additional InformationJudicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.