Administrative Assistant

Maricopa County; Durango (CO); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Paid sick leave

10 paid holidays

Medical insurance

Dental insurance

Vision insurance

State retirement pension plans

Employee assistance program

Wellness incentives

Life insurance

Disability coverage

Group legal plan

Pet insurance

Job summary

The Administrative Assistant position in the Juvenile Probation Department within the Judicial Branch of Maricopa County supports high-level administrative duties and coordination of department programs and processes. This role acts as a liaison and requires confidentiality and strong organizational skills.

The Juvenile Probation Department emphasizes evidence-based practice to promote public safety, with opportunities to contribute to projects, manage scheduling, and handle essential documents

Qualifications

• Education: High School Diploma or GED
• Experience: Three (3) years of responsible clerical and administrative experience OR Combined Education and Experience
• Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis
• Other Requirements: Valid Arizona Driver license at time of hire

Responsibilities

• Schedules to ensure proper staffing coverage.
• Maintains spreadsheets, data entry, and Detention scheduling system.
• Answers inquiries regarding policy, procedures, and functions of the Detention scheduling and overtime process.
• File management and retention.
• Manages emergency contact lists.
• Maintains staff schedules such as pre-approved vacations, training, medical leave etc.
• Assist in various detention projects.
• Manages/inventories stock forms and orders supply.

Skills

Office practices

Data processing

Typing

Statistical reporting

Communication

Workflow management

Policy compliance

Education

High School Diploma or GED

Tools

Microsoft Office

Microsoft Excel

Job description

Pay Range

Pay Range Min - 1st Quartile - Mid - Max $21.25 - $24.56 - $27.88 - $34.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.87 to $24.56.

This position is Non-Exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.

Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Classified - Judicial

JMR Department D270 Juvenile Probation

About the Position

The Administrative Assistant performs highly responsible, confidential, and complex administrative duties and coordinates projects and assignments while serving as a liaison for department specific programs and processes.

About The Juvenile Probation Department

The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County provides innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public's trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

• Education: High School Diploma or GED
• Experience: Three (3) years of responsible clerical and administrative experience OR Combined Education and Experience
• Qualifications: Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis
• Other Requirements: Valid Arizona Driver license at time of hire Positions in Detention are subject to Tuberculosis (TB) testing. All offers of employment are subject to successful completion of new employee processing and a negative TB result prior to the start date

Knowledge, Skills, and Abilities

Knowledge of: Office practices, procedures and clerical processes. Data processing applications. Skill in: Microsoft office suite, proficiency in Microsoft Excel. Operating various office machines. Typing with minimal errors. Preparing statistical report. Ability to: Efficiently plan, organize and maintain workflow. Establish and maintain effective working relationships. Communicate effectively both orally and in writing. Evaluate information, prepare statistical reports and recommend appropriate action. Understand all policies, procedures, instructions, rules and regulations. Master department specific applications and software. Learn new skills necessary to support the needs and the mission of the Division and agency.

Essential Job Tasks

• Schedules to ensure proper staffing coverage.
• Maintains spreadsheets, data entry, and Detention scheduling system.
• Answers inquiries regarding policy, procedures, and functions of the Detention scheduling and overtime process.
• File management and retention.
• Manages emergency contact lists.
• Maintains staff schedules such as pre-approved vacations, training, medical leave etc.
• Assist in various detention projects.
• Manages/inventories stock forms and orders supply.

Working Conditions

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant. The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/ Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department. The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The Judicial Branch of Arizona in Maricopa County is comprised of Superior Court, Adult Probation and Juvenile Probation, which includes juvenile detention. The Judicial Branch in Maricopa County is the fourth largest trial court system in the nation and, along with its 3,200 employees, is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to services, and providing innovative, evidence-based practices that improve the safety of the community and ensure the public’s trust and confidence in the Judicial Branch. Our mission is clear and simple: We are dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. In pursuit of this mission, our employees are reminded to keep our vision as part of their daily work - committing themselves to excellence and the principles inherent in the Rule of Law ... every person, every day, every time.

For more information, visit www.superiorcourt.maricopa.gov