Administrative Assistant

Mychn; Pearland (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

MyCHN, a nonprofit FQHC serving Greater Houston, is seeking an Administrative Assistant to support organizational initiatives, coordinate projects, and keep teams organized, efficient, and on schedule.

You'll provide administrative, operational, and project coordination support, partnering with the Executive Project Manager, maintaining trackers, scheduling meetings, preparing materials, and communicating with leadership and clinical teams.

Qualifications

• High school diploma or equivalent.
• Experience with scheduling, data tracking, or reporting.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and follow-through.
• Ability to work independently and collaboratively across teams.

Responsibilities

• Support project planning, coordination, and implementation activities.
• Partner with the Executive Project Manager to track priorities, timelines, and deliverables.
• Maintain project trackers, reports, dashboards, and documentation.
• Coordinate meetings, training sessions, interviews, and project-related events.
• Prepare presentations, agendas, reports, spreadsheets, and meeting notes.
• Monitor project milestones and follow up on outstanding action items.
• Collect, organize, and summarize operational and project-related data.
• Communicate effectively with leadership, departments, clinical teams, and external partners.

Skills

Organizational skills

Time management

Written and verbal communication

Microsoft Office proficiency

Education

High school diploma

Tools

Smartsheet

SharePoint

Microsoft Office

Job description

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Join MyCHN as an Administrative Assistant

At MyCHN (My Community Health Network), we believe everyone deserves access to high-quality healthcare. As a nonprofit FQHC serving Greater Houston, we are committed to improving lives through compassionate, patient-centered care. As an Administrative Assistant, you'll play a vital role in supporting organizational initiatives, coordinating projects, and helping teams stay organized, efficient, and on schedule.

Why You'll Love Working Here

• Mission-driven organization focused on improving community health
• Opportunity to work directly with executive leadership and cross-functional teams
• Dynamic role supporting high-impact organizational projects
• Collaborative and supportive work environment
• Career growth and professional development opportunities

What You'll Do & Bring

As an Administrative Assistant, you'll provide administrative, operational, and project coordination support to help drive organizational priorities and strategic initiatives forward.

Key Responsibilities:

• Support project planning, coordination, and implementation activities
• Partner with the Executive Project Manager to track priorities, timelines, and deliverables
• Maintain project trackers, reports, dashboards, and documentation
• Coordinate meetings, training sessions, interviews, and project-related events
• Prepare presentations, agendas, reports, spreadsheets, and meeting notes
• Monitor project milestones and follow up on outstanding action items
• Collect, organize, and summarize operational and project-related data
• Communicate effectively with leadership, departments, clinical teams, and external partners
• Support process improvement initiatives and workflow standardization efforts
• Maintain confidentiality while handling sensitive information

What You Bring:

• High school diploma or equivalent
• Experience with provider scheduling, coordination, data tracking, or reporting
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office applications
• Ability to manage multiple priorities and meet deadlines
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively across teams

Preferred:

• Experience in a healthcare or clinical environment
• Pharmacy-related experience
• Experience with Smartsheet, SharePoint, or similar project management platforms
• Knowledge of healthcare, pharmacy, or inventory operations
• Strong project coordination and problem-solving skills

Ready to Make a Difference?

Join a team where your organizational skills and project support make a meaningful impact across the organization.