Administrative Assistant

Sarpy County, NE; Papillion (NE); On-site; USD 35,000 - 48,000; Full time

Job summary

Sarpy County in Papillion, Nebraska seeks an administrative support professional to provide high-level, technology-focused clerical assistance. You will handle quotations, billing, contracts, invoicing, vendor coordination, and inventory management in a professional office setting.

The role requires strong organizational skills, confidentiality, and the ability to multi-task across IT-related tasks and standard office processes.

Qualifications

• High school diploma or GED.
• 2 years of administrative or clerical experience.

Responsibilities

• Obtain quotations and orders via vendor websites for county and agencies.
• Prepare billing documents for interlocal contracts.
• Monitor contract expirations and renew quotes.
• Schedule and coordinate projects and assignments.
• Process invoices, purchase orders, and vouchers.
• Maintain inventory records of technology assets.
• Coordinate technology equipment orders and payments for Sarpy County and other entities.
• Perform other duties as assigned.

Skills

Communication

Multi-tasking

Time management

Microsoft Office

Data management

Confidentiality

IT security basics

Team player

Education

High school diploma or GED

Tools

Billing software

Job description

GENERAL PURPOSE

Provides high-level administrative support to ensure efficient operation of the office. With regular attendance, this role is responsible for a wide range of technology-focused administrative and clerical tasks.

SUPERVISION EXERCISED

None

ESSENTIAL DUTIES

• Utilise vendor websites to produce accurate quotations and orders for County and contracted government agencies.
• Prepare billing documents for department services provided to cities and agencies through interlocal contracts.
• Monitor software and service contract expirations and procure renewal quotes.
• Schedule and coordinate projects and special assignments.
• Verify and process invoices, purchase orders, and vouchers for payment.
• Manage and maintain accurate inventory records for technology assets across County departments and supported agencies.
• Coordinate the ordering, delivery, and payment of technology equipment for Sarpy County and other entities (e.g. cities of La Vista, Papillion, Bellevue, Sarpy/Cass Health Department).
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

• High school diploma or G.E.D.
• 2 years of experience in an administrative or clerical role.

KNOWLEDGE, SKILLS & ABILITIES

• Effective communication and interpersonal skills for interacting with diverse individuals.
• Ability to multi-task, prioritize, and manage time effectively.
• Proficiency in using the Microsoft Office Suite and other software related to data management, communication, and other common business processes.
• Ability to follow established policies and procedures for confidentiality while adapting to evolving privacy standards and technologies.
• Ability to build and maintain positive relationships within a team.
• Basic knowledge of I.T. security practices

The work environment is typically a professional office setting, involving regular use of computers, standard office equipment, and frequent interaction with both internal staff and the public in a structured, task-oriented atmosphere. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.