Administrative Assistant

Management & Training Corporation; Panama City (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health/dental/vision/life insurance

401(k) with company match

Paid time off (PTO)

9 paid holidays

Opportunities for job advancement

Job summary

Management & Training Corporation (MTC) seeks a detail-oriented clerical professional for its Panama City facility. You will perform secretarial duties, manage calendars and minutes, and coordinate meetings in a secure correctional environment.

Requirements include a high school diploma or equivalent, at least two years of clerical experience, and computer proficiency. A Florida driver’s license is required unless waived. This is a full-time role with benefits and advancement opportunities.

Qualifications

• High school diploma or equivalent.
• Two years clerical or related experience.
• Computer proficiency required.
• A Florida driver’s license with acceptable driving record, unless waived by management.

Responsibilities

• Perform secretarial and clerical duties, including dictation and transcription; maintain confidentiality with facility information.
• Receive calls and visitors and route to proper staff when needed.
• Maintain calendar, take minutes, and coordinate meetings.
• Coordinate meeting logistics (time, place, attendees, topics).
• Maintain central library of documents and distribute to staff.
• Assist in developing and updating facility operating procedures in line with corporate directives.

Skills

Secretarial duties

Clerical work

Discretion

Administrative support

Education

High school diploma or equivalent

Associate degree preferred

Tools

Computer proficiency

Job description

Job Description

Pay: $18.00/hr.

Location: 5400 Bay Line Dr., Panama City, FL., 32404

Status: Full Time, Monday – Friday

Benefit Package Includes

• Health/dental/vision/life insurance
• 401(k) with company match
• Paid time off (PTO)
• 9 paid holidays
• Opportunities for job advancement

Ready for a meaningful career in criminal justice? MTC Facilities provide a safe and secure working environment for our staff while helping offenders gain valuable skills and treatment necessary for success upon release.

Position Summary

Reports to the warden. Responsible for performing a variety of clerical and administrative duties which require extreme discretion in compliance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC), Florida Department of Corrections (FDOC) and Florida Department of Management Services (DMS) directives.

Essential Functions

• Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports and other documents. Maintain confidentiality with sensitive facility information.
• Receive telephone calls and visitors; tactfully refer them to proper individual if warden is not available.
• Maintain calendar of events, schedules, appointments and take minutes of meetings.
• Coordinate meeting arrangements such as time, place, attendees and matters to be discussed.
• Maintain correspondence control log and coordinate preparation of special reports.
• Maintain the central library of required documents, handbooks, directives, facility operating procedures, and other related materials. Ensure distribution to designated staff.
• Participate in the development of new and revised facility operating procedures in compliance with corporate procedures. Maintain and update master facility operating procedures.
• Make recommendation for purchase of equipment and supplies; maintain expense account records and confidential files.
• Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education And Experience Requirements

High school diploma or equivalent, two (2) years clerical or related experience, and computer proficiency required. Associate degree in business administration, secretarial science or associated field preferred. A valid driver’s license in the state of Florida with an acceptable driving record is required, unless waived by management.

Post Hire Requirements

Must successfully complete annual in-service training requirements.

Equal Opportunity Employment

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.

About Us

Learn more about Management & Training Corporation here