Administrative Assistant

Mission Produce®; Oxnard (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

Mission Produce, a leading global fresh produce company, seeks an Administrative Assistant to manage front office tasks and support various departments. The role involves phones, greeting visitors, mail processing, and coordinating meetings with light project support.

The position is temp-to-hire, pays $24/hour, and requires at least 2 years of office experience, proficiency in MS Office, and the ability to work independently in a fast-paced environment. Bilingual English/Spanish is preferred.

Qualifications

• High School Diploma (minimum)
• 2+ years of administrative experience
• Proficient with MS Office: Excel, Word, PowerPoint
• Mindfulness, quick learner, problem solver, decisive, collaborative
• Self-directed, able to work independently in a fast-paced environment
• Ability to adapt to changing priorities and deadlines
• Bilingual in English and Spanish preferred
• Overtime may be required

Responsibilities

• Greet visitors and answer phones
• Process mail and handle front desk duties
• Reserve conference rooms for meetings
• Coordinate projects and events
• Order office supplies and track inventory
• Prepare monthly spreadsheets
• Manage gym waivers and wellness program tracking
• Handle FedEx shipments and create purchase orders
• Set up new hire desks and supplies
• Arrange meals and catering as requested
• Assist Human Resources with applications
• Perform other duties as required

Skills

Communication

Problem solving

Self-directed work

Time management

Bilingual (English/Spanish)

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Mission Produce (Nasdaq: AVO) is a global leader in the worldwide fresh produce business, delivering fresh Hass avocados and mangos to retail, wholesale and foodservice customers in over 25 countries. Since 1983, Mission Produce has been sourcing, producing and distributing fresh Hass avocados, and today also markets mangos and grows blueberries as part of its diversified portfolio. The Company is vertically integrated and owns five state-of-the-art packing facilities across the U.S., Mexico, Peru, and Guatemala. With sourcing capabilities across 20+ premium growing regions, the company provides a year-round supply of premium fresh fruit. Mission's global distribution network includes strategically positioned forward distribution centers across key markets throughout North America, China, Europe, and the UK, offering value-added services such as ripening, bagging, custom packing and logistical management. For more information, please visit www.missionproduce.com.

JOB SUMMARY

The Administrative Assistant will be responsible for managing the front office. Will perform general office duties including answering phones, greeting visitors and processing mail. Will prepare monthly spreadsheets and handle special projects as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

• General Office Duties include, but are not limited to, greeting visitors, answering phones and mail.
• Assist in reserving Conference rooms for scheduled meetings.
• Help coordinate projects and events.
• Order office supplies and maintain inventory.
• Complete monthly spreadsheets.
• Manage and track Employee Gym waivers and the Wellness Program on a monthly/quarterly basis.
• Handling the shipping of FedEx packages.
• Create Purchase Orders.
• Set up New Hire desk and supplies.
• Place lunch and catering orders as requested.
• Assist the Human Resources department with applications.
• Perform other duties as required.

MINIMUM QUALIFICATIONS & REQUIREMENTS

• High School Diploma.
• Minimum 2 years of administrative background in an office environment.
• Proficient in Microsoft Office Suite: MS Excel, Word, and PowerPoint.
• Mindfulness is a must, a quick learner, good problem solver, decision maker, facilitator, and communicator.
• Self-directed, with the ability to work independently in a fast-paced environment and aggressively drive project milestones to successful completion.
• Ability to adapt and respond effectively to change, delay, and/or shifting priorities and goals.
• Bilingual in English and Spanish preferred.
• May be required to work Overtime as needed.

Position is temp-to-hire. Upon offer, candidate will be referred to temp agency for onboarding.

Hourly Rate: $24/hour

MISSION PRODUCE EMPLOYEE PRIVACY POLICY

This Privacy Policy sets out how Mission Produce, Inc. (the "Company") uses and protects any information that employees may give the Company in the context of their employment, job application, or other similar working relationship with the Company. This Privacy Policy also applies to the information the Company collects about employees' emergency contacts or individuals whom the Company administers benefits relating to their employment with the Company.

You can view the Privacy Policy by clicking on the link below.

Mission Produce Employee Privacy Policy

Mission Produce Employee Privacy Policy (Spanish)