Administrative Assistant

Netsmart; Overland Park (KS); On-site; USD 60,000 - 80,000; Full time

Job summary

Netsmart is seeking an organized Executive Travel Coordinator to support SVP and VP leaders. You will arrange end-to-end travel, manage expenses, and handle administrative tasks with accuracy in a fast-paced environment.

Ideal candidates enjoy problem-solving, coordinating complex itineraries, and delivering high-quality support while upholding company policies. This role offers exposure to senior leadership and cross-functional collaboration within a healthcare software company.

Qualifications

• At least 2 years of relevant work experience.
• Exceptional attention to detail.
• Strong verbal communication skills.
• Ability to balance and prioritize multiple tasks.
• Strong teamwork and collaboration skills.
• Bachelor’s degree or equivalent work experience.

Responsibilities

• Coordinate end-to-end travel arrangements for SVP and VP leaders, including airfare, hotels, ground transportation, and itinerary management.
• Manage executive expense reporting, ensuring accuracy, timely submission, and compliance with company policies.
• Proactively support travel-related changes, resolve issues, and provide a seamless experience for executives before, during, and after travel.
• Maintain organized records, monitor outstanding actions, and ensure timely completion of travel and expense activities.
• Complete special projects including researching, collecting information and reporting findings.

Skills

Attention to detail

Verbal communication

Multitasking

Teamwork

Education

Bachelor’s degree or equivalent

Job description

Netsmart At Netsmart, improving care delivery isn’t just our aspiration; it’s our passion! For more than 50 years, we’ve been a healthcare software company developing technology and providing services in the behavioral health, human services, and Post-Acute markets. We collaborate with organizations and partner with our clients across the care spectrum to anticipate challenges, identify obstacles and recognize new opportunities as healthcare evolves. We continuously strive to advance our Netsmart technologies and offerings beyond the EHR by embracing new technology trends that empower healthcare professionals to provide the best possible care.

Summary

Play a key role in supporting executive productivity by coordinating travel, managing expenses, and ensuring administrative tasks are completed efficiently and accurately. This position is ideal for someone who enjoys staying organized, solving problems, and providing high-quality support in a fast-paced environment.

Responsibilities

• Coordinate end-to-end travel arrangements for SVP and VP leaders, including airfare, hotels, ground transportation, and itinerary management.
• Manage executive expense reporting, ensuring accuracy, timely submission, and compliance with company policies.
• Proactively support travel-related changes, resolve issues, and provide a seamless experience for executives before, during, and after travel.
• Maintain organized records, monitor outstanding actions, and ensure timely completion of travel and expense activities.
• Complete special projects including researching, collecting information and reporting findings.

Qualifications

• Required At least 2 years of relevant work experience
• Exceptional attention to detail
• Strong verbal communication skills
• Ability to balance and prioritize multiple tasks
• Strong teamwork and collaboration skills
• Preferred Bachelor’s degree or equivalent work experience
• #LI-EW1

Netsmart is proud to be an equal opportunity workplace and is an affirmative action employer, providing equal employment and advancement opportunities to all individuals. We celebrate diversity and are committed to creating an inclusive environment for all associates. All employment decisions at Netsmart, including but not limited to recruiting, hiring, promotion and transfer, are based on performance, qualifications, abilities, education and experience. Netsmart does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, physical or mental disability, past or present military service, or any other status protected by the laws or regulations in the locations where we operate.

Netsmart desires to provide a healthy and safe workplace and, as a government contractor, Netsmart is committed to maintaining a drug‑free workplace in accordance with applicable federal law. Pursuant to Netsmart policy, all post‑offer candidates are required to successfully complete a pre‑employment background check, including a drug screen, which is provided at Netsmart’s sole expense. In the event a candidate tests positive for a controlled substance, Netsmart will rescind the offer of employment unless the individual can provide proof of valid prescription to Netsmart’s third‑party screening provider.

All applicants for employment must be legally authorized to work in the United States. Netsmart does not provide work visa sponsorship for this position. Netsmart's Job Applicant Privacy Notice may be found here.

Have you ever been to a doctor’s office and submitted your information electronically? Had a telehealth video visit with a therapist? Or scheduled a follow up visit with your provider through a mobile app? These are just a few examples of how you may have used healthcare technology software in your life as a consumer. Many people view the operating system of healthcare as the electronic health record, but at Netsmart we have a comprehensive platform of solutions and services we offer for our clients. At Netsmart, we provide our post‑acute and human services clients with advanced technology to better serve the individuals and patients in their care. Our Netsmart team is vision driven, cause connected and passionate about opportunity. A combination of inspiration through our client work paired with the ability to innovate and explore fuels the success of our associates and company as a whole. Netsmart is focused on providing a candidate experience that mirrors our associate experience.

The CandE Winners - Talent Board We are proud to be named one of Ingram’s Best Companies to Work For.

If you require accessibility assistance or accommodation for a disability when navigating our website or completing the application process, please contact 1-800-842-1973, option 4 or [e-mail] for assistance.

US Applicants: Learn more about your EEO rights under the law (en Español). Netsmart’s affirmative action plan is available for review by contacting [e-mail]. Netsmart participates in E-Verify and adheres to the Fair Labor Standard Act. Learn more about how Netsmart is changing the face of healthcare today. Visit www.ntst.com, follow us on our CareThreads Blog, Instagram, LinkedIn Headquarters and LinkedIn India, like us on Facebook or visit us on YouTube.