Administrative Assistant

Plumbing Professors; Orlando, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with employer match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR is seeking an administrative professional to support a field-office environment in Orlando. The role supports mail, phones, AP/AR, payroll review, and job costing under BELFOR practices and standards.

Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists, and reconciling AP statements while ensuring accuracy and security of information. Equal opportunity employer; training provided.

Qualifications

• Must have strong customer service skills and professional communication.
• Ability to manage time and prioritize tasks in a field-office setting.
• Attention to detail and safeguarding information and property.

Responsibilities

• Maintain an organized workspace reflecting BELFOR standards.
• Create new jobs in JD Edwards.
• Maintain up-to-date job files for estimator/general manager review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure vendor compliance.
• Monthly reconciliation of AP statements.
• Manage customer files and both digital and physical filing systems.
• Attend BELFOR safety and operations trainings as required.

Skills

Customer service

Time management

Attention to detail

Organizational skills

Communication

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

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This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions.All information provided will be kept separate from your expression of interest, and will not be available to managers making hiring decisions. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.