Administrative Assistant

Walgreens; Orlando (FL); On-site; USD 26,353 - 38,751; Full time

Job summary

A major pharmacy and retail company in Orlando is seeking an Administrative Assistant to manage various administrative duties, including scheduling, preparing reports, and maintaining office supplies. Candidates should have basic skills in Microsoft Office and ideally possess an Associate’s or Bachelor’s degree along with two years of administrative experience. This role offers a competitive hourly rate and is a full-time position, contributing to the efficient operation of the department.

Qualifications

• Basic level skills in Microsoft Office applications.
• 2 years of general administrative experience.

Responsibilities

• Schedule and prioritize meetings and appointments.
• Screen correspondence and responds as instructed.
• Prepare reports and presentations based on specific instructions.
• Process expense reports and monitor incoming invoices.
• Make travel arrangements and prepare itineraries.
• Handle confidential information with discretion.

Skills

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Education

Associate’s or Bachelor’s Degree

Job description

Walgreens is offering an Administrative Assistant position in Orlando, FL with a base hourly rate of $19.13 to $28.13.

Job Summary

Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. Assists in the development and maintenance of records, statistics, and reports, researches, coordinates, and distributes information and materials to the staff. Organizes duties of the Department head to facilitate efficient operation. Maintains excellent relationships with others.

Job Responsibilities

• Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar, issues reminders, and monitors appointments to assure the office operates efficiently.
• Screens correspondence, prioritizes mail, and responds as instructed. Refers complex or urgent items to the Department head and gathers necessary information.
• Screens telephone calls and redirects to the individuals who can quickly and efficiently respond.
• Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials for accuracy and distributes information to staff as required.
• Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department’s budget process.
• Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports.
• Handles confidential and/or sensitive department information with discretion.
• Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures office supplies are replenished when needed.

About Walgreens

Founded in 1901, Walgreens proudly serves nearly 9 million customers and patients each day across its approximately 8 500 stores throughout the U.S. and Puerto Rico. With about 220 000 team members, including nearly 90 000 healthcare service providers, Walgreens is committed to being the first choice for pharmacy, retail and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities.

Basic Qualifications

• Basic level skill in Microsoft Excel (e.g., opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).
• Basic skill level in Microsoft PowerPoint (e.g., inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show).
• Basic level skill in Microsoft Word (e.g., opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions).

Preferred Qualifications

• 2 years of general administrative experience (e.g., answering phones, making travel arrangements, distributing correspondence).
• Associate’s or Bachelor’s Degree.
• Experience using Microsoft Outlook for email and calendar management.

We will consider employment of qualified applicants with arrest and conviction records.

Salary Range

$19.13 - $28.13 per hour

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Administrative