Administrative Assistant

McCalla Raymer Leibert Pierce LLP; Oregon (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP is seeking a full-time receptionist for their Clackamas, Oregon office. This position involves managing reception tasks, handling outbound mail, and maintaining legal documents. Ideal candidates should possess strong communication skills and the ability to work independently as well as collaboratively.

No legal experience is necessary, but a commitment to exceptional customer service is essential. The role offers a typical office environment from Monday to Friday, 8:00 am to 5:00 pm.

Qualifications

• High school degree is required.
• Proficiency in MS Office suite is necessary.
• 2-3 years of relevant experience are preferred.

Responsibilities

• Providing reception and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Working independently filing legal documents.

Skills

Excellent verbal and written communication skills

Proficiency in MS Office suite

Commitment to providing exceptional customer service

Ability to work well in a team

Self-motivated

Exceptional organizational skills

Attention to detail

Education

High school degree

College degree strongly preferred

2-3 years of relevant experience

Job description

Summary

This full-time on-site position is focused on reception and outbound physical mail, including copying, scanning, filing and other administrative responsibilities. This law firm receptionist also involves certain tasks associated with legal documents, and correspondence. In this position you will need a strong work ethic and be able to work well independently as well as in a team environment. This is a full-time onsite position in our office in Clackamas, Oregon. No legal experience necessary.

Responsibilities

• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Working independently at times filing legal documents in dedicated file room.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more.

Knowledge, Skills & Abilities

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self‑motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi‑task and be adaptable to continual change.
• Must have excellent attention to detail.

Education

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college or have 2-3 years of relevant experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.

Benefits

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Visa Sponsorship

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or submit the position in the H-1B Registration; or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position.

All applicants applying for U.S. job openings must be authorized to work in the United States.