Administrative Assistant

RXinsider LTD.; Oregon (WI); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Medical, dental, and vision

401k with matching

Cell phone reimbursement up to $120

Great Benefits

Job summary

Bureau Veritas North America - Power group is seeking an Administrative Assistant to join our fast-growing team, providing on-site support for field offices and ensuring documentation is organized and current.

Responsibilities include coordinating reports, organizing files, and assisting with landowner relations while maintaining a positive, proactive attitude. This role is full-time with 30-40 hours per week in a related field office setting.

Qualifications

• High School Diploma required; some college preferred.
• 2+ years of admin assistant experience in fast-paced environments.
• Knowledge of renewable energy/oil/gas/construction a plus.
• Proficient in MS Office; able to learn Bluebeam/BOX/Ajera quickly.

Responsibilities

• Support on-site Field Office Team (report to Site Manager).
• Maintain and organize files; document control; assist in reports.
• Coordinate events and logistics; assist field staff as needed.
• Assist with landowner relations and procurement of supplies.

Skills

Organizational skills

Communication

Adaptability

Attention to detail

Education

High School Diploma

Some college/associate degree preferred

Tools

Microsoft Office

Bluebeam

BOX

Ajera

Job description

Bureau Veritas North America - Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner's representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors.

Responsibilities

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but is not limited to:

• Support on-site Field Office Team (report to Site Manager)
• Site Manager will train Admin on all required duties
• Maintain and Organize files (BOX.com cloud based server)
• Document control
• Assist in writing and distributing reports (weekly, monthly)
• Assist with multiple landowner relations
• Order, organize, and maintain office supplies, safety gear, and some equipment
• Handle minimal telephone calls
• Some data entry
• Coordinate special events as needed
• Support field staff on as needed basis
• Experience with BIM360, Procore, or other project management software a plus.
• Experience with document storage systems, Bluebeam, Adobe
• Able to read drawings and develop/implement inspection templates
• Good written and verbal communication
• Open-minded and positive attitude
• Coach approach, be willing to teach and be taught

Employment Type

Full Time, 30-40 hours per week

Requirements

• High School Diploma
• Some college or associate degree preferred
• Minimum 2 years’ experience in administrative assistant role in fast paced environment
• Knowledge of renewable energy industry, oil/gas, or construction industry a plus
• Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software)
• Will train on all the above and other programs we use
• Highly organized and detail oriented
• Adapts well to quick changing priorities
• Ability to maintain confidentiality, exercise discretion, and manage sensitive informationCommunicates professionally, effectively, and timely (both written and verbal)
• Experience in wind or solar construction industry (or similar) a plus

Physical Requirement

• Must be able to lift and carry or otherwise move 25/50 pounds regularly/occasionally
• Must be able to respond quickly to sounds.
• Must be able to move safely over uneven terrain or in confined spaces.
• Must be able to see and respond to dangerous situations.
• Must be able to wear personal protective gear most of the day.
• Must be able to work in cold environments and on concrete floors.
• Must be able to traverse irregular and steep terrain.

Working Conditions

• working indoors and outdoors
• excessive heat
• excessive cold
• extreme weather conditions
• excessive humidity
• excessive dampness or chilling
• slippery and uneven walking surfaces
• working in close proximity to others

Compensation

• $20-$24 hourly based on experience and qualifications
• Up to $120 cell phone reimbursement
• Medical, dental, and vision
• Great Benefits
• 401k with matching