Administrative Assistant

OKAG Network; Oklahoma City (OK); Presencial; USD 34.000 - 44.000; Jornada completa

Descripción de la vacante

OKAG Network in Oklahoma City seeks a full-time Administrative Assistant to support the Director of Compassion & Ministerial Development and the Oklahoma School of Ministry (OSOM). The role includes credentialing support and event coordination as needed.

The candidate should have a High School diploma (Bachelor’s preferred), 3+ years in a similar role, and strong MS Office skills; bilingual English/Spanish is preferred. Occasional travel and weekend events may be required.

Formación

• High School diploma or equivalent; Bachelor's degree preferred.
• 3+ years proven experience as Administrative Assistant or similar role.
• 3+ years proven experience managing large events and coordinating volunteers.
• Proficient in Microsoft Office Suite (Word, Excell, PowerPoint, Outlook, Teams) and other relevant software.
• Bi-lingual in English and Spanish preferred.

Responsabilidades

• Provide high-level administrative support to the OKAG Director of Compassion & Ministerial Development.
• Manage calendars, schedule meetings, coordinate appointments, order materials, and prepare documents.
• Collect data from emails, minutes, and records; prepare summaries or related correspondence.
• Coordinate and schedule travel, meetings, and events; take and distribute minutes.
• Respond to inquiries promptly and professionally; collaborate with OKAG team.

Conocimientos

Administrative support

Calendar management

Travel coordination

Microsoft Office

Bilingual EN/ES

Educación

High School diploma

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

SUMMARY OF POSITION

The OKAG Ministry Network is seeking a highly organized, technically proficient, and detail-oriented person to fill the position of a full-time administrative assistant to the OKAG Director of Compassion & Ministerial Development. This position includes a support role to Oklahoma School of Ministry (OSOM), Ministerial Credentialing and other events as needed.

REQUIREMENTS

• Provides high-level administrative support to the Oklahoma Compassion & Ministerial Development Director.
• Provide comprehensive administrative support to the ministry by managing calendars, scheduling meetings, coordinating appointments, ordering materials, and preparing documents.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions in a timely and professional manner.
• Collaborate with other OKAG Network team members as needed.
• Answer and direct incoming calls, emails, and inquiries within 1 business day, at the latest.
• Communicate regularly with the Ministry Director.
• Be a welcoming presence and first point of contact for everyone interacting with the office.
• Always exude the core values of the OKAG Ministry Network of Christlike Humility, Ridiculous Hospitality, Unbelievable Responsiveness, and Contagious Joy.
• Be willing to travel out of town and work weekends as needed for events.
• Provide support to the OKAG credentialing process which includes,
  but not limited to, handling minister transfers, references, and miscellaneous paperwork.
• Performs other related duties as assigned.

QUALIFICATIONS

• High School diploma or equivalent. Bachelor's degree preferred.
• 3 Years of proven experience as an Administrative Assistant or similar role.
• 3 Years of proven experience managing large events and coordinating volunteers.
• Proficient in Microsoft Office Suite (Word, Excell, PowerPoint, Outlook, Teams) and other relevant software.
• Bi-lingual in both English and Spanish is preferred.
• Strong communication skills, both written and verbal.
• Highly organized with a strong attention to detail.
• Ability to handle multiple tasks efficiently and prioritize effectively in a fast-paced environment.
• Professional demeanor, with the ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and a proactive approach to tasks.
• Ability to work both independently and as a part of a team.

Equal Employment Opportunity Statement

The OKAG Network (also, the "Ministry") is a religious nonprofit organization that does not discriminate against applicants for employment on the basis of race, age, sex, national origin, disability, veteran's status, or marital status. The Ministry reserves the right to discriminate on the basis of religion to the full extent permitted by law.