Administrative Assistant

hopecommunityservices; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

HOPE Community Services, Inc. in south Oklahoma City is seeking an Administrative Assistant to provide essential administrative support across program units.

You will schedule appointments, answer calls, compose routine correspondence, and maintain organized records to ensure efficient operations. You will assist in data management, report preparation, meeting coordination, and support for the team with various administrative tasks, requiring multitasking, strong communication, and attention to

Qualifications

• High School Diploma or GED; business-related training, BA or 2 years of related experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, and Publisher.
• Ability to compose professional correspondence and maintain accurate records.
• Strong organizational, time management, and multitasking skills.
• Ability to maintain confidentiality and adhere to agency policies and regulatory requirements.
• May require First Aid and CPR certification.

Responsibilities

• Provide essential administrative support to program units by scheduling appointments, answering calls, composing routine correspondence, and maintaining organized records.
• Assist in managing data, preparing reports, organizing meetings, and supporting the team with various administrative tasks.
• Demonstrate multitasking, attention to detail, and the ability to work effectively with a diverse team.

Skills

Excellent written and verbal comms

Prioritization

Problem-solving

Work with diverse populations

Education

High School Diploma or GED

Business-related training/BA or 2 years experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

Overview

HOPE Community Services, Inc. is a leading outpatient treatment provider in south Oklahoma City. We provide compassionate trauma informed care to individuals whose lives have been impacted by mental health and substance use disorders. We do this by providing compassionate and evidence‑based treatment, aimed at improving the quality of life for those we serve.

HOPE Community Services, Inc. is seeking a proactive and organized Administrative Assistant to join our team. This position offers an opportunity to contribute to a mission‑driven organization providing behavioral health and co‑occurring services in a supportive, recovery‑focused environment. If you are detail‑oriented, have strong communication skills, and thrive in a dynamic setting, we encourage you to apply!

About the Position

As an Administrative Assistant, you will provide essential administrative support to program units by scheduling appointments, answering calls, composing routine correspondence, and maintaining organized records. You will also assist in managing data, preparing reports, organizing meetings, and supporting the team with various administrative tasks. This role requires the ability to multitask, attention to detail, and the ability to work effectively with a diverse team.

Requirements

• High School Diploma or GED; Business‑related training, BA or 2 years of related experience, or equivalent combination of education and experience.
• Proficiency in Microsoft Word, Excel, and Publisher.
• Ability to compose professional correspondence and maintain accurate records.
• Strong organizational, time management, and multitasking skills.
• Ability to maintain confidentiality and adhere to agency policies and regulatory requirements.
• May require First Aid and CPR certification.

Skills

• Excellent written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Strong problem‑solving and reasoning abilities.
• Ability to work with individuals experiencing mental health or co‑occurring disorders in a constructive manner.

EOE Statement

At HOPE, our goal is to be a diverse workforce that is representative, at all job levels, of the community we serve. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio‑economic status, veteran status, and other characteristics that make our employees unique. We are proud to be an equal opportunity workplace and an affirmative action employer.