Administrative Assistant

North Iowa Co-Op; Oakland (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

North Iowa Co-Op in Oakland, CA is seeking an Administrative/Accounting Clerk to support sales, grain purchasing, storage, and contracting year-round. The role includes AP/AR processing, invoicing, and assisting agronomy staff with clerical tasks.

The position requires a high school diploma, a valid driver’s license, and at least two years of clerical experience. Occasional overtime, including nights and weekends, is expected.

Qualifications

• High School Diploma or GED is required.
• Valid Driver’s License with acceptable MVR.
• Minimum 2 years of clerical/administrative experience preferred.

Responsibilities

• Process accounts payable using grain accounting software and match POs.
• Assist accounts receivable with posting payments and customer accounts.
• Handle grain origination settlements and customer payments.
• Support field sales agronomists with clerical tasks as needed.
• Operates computerized grain scale and manages related duties.
• Perform other duties as assigned and participate in annual meetings.

Skills

Data entry

Verbal & written comms

Attention to detail

Organizational skills

Overtime availability

Physical stamina

Education

High School Diploma or GED

Tools

Laserfiche

Grain accounting software

Microsoft Office

Job description

Perform a variety of administrative and accounting duties in accordance with corporate office procedures using a variety of software platforms

to support the sales and service of agronomy products in the spring months and the grain purchasing, storage, and contracting in the fall months (full-time, year-round position).

Essential Job Functions:

1. 1. Perform accounts payable duties through the use of grain accounting software including
   • a. Invoicing and matching purchase orders
   • b. matching inventory with BOLs
   • c. use of document management repository (Laserfiche)
   • d. expense coding to correct GL account and subaccounts
   • e. regular monitoring of Aging Report to ensure timely payment to vendors
2. 2. Assist with accounts receivable through posting of payments to customer accounts in accordance with department procedures (Grain, Energy, Agronomy)
3. 3. Grain origination including settlements and customer payments
4. 4. Assist field sales agronomists with various clerical duties as needed
5. 5. Computerized grain scale operations
6. 6. Perform other duties not listed in this description as required by management, including potential for various outside operational duties.
7. 7. Annual Meeting Assistance

Knowledge, Skills, and Abilities:

1. 1. Basic understanding of agriculture operations
2. 2. Excellent and precise data entry and typing skills.
3. 3. Excellent verbal and written communication skills.
4. 4. Proficient in Microsoft Office Suite or related software
5. 5. Experience with Oakland, & Laserfiche preferred but not required
6. 6. Good organizational skills and attention to detail.
7. 7. Required to work overtime including nights and weekends during peak seasons
8. 8. Ability to lift up to 50 lbs. at times

Education and Experience:

1. 1. High School Diploma Required (or GED)
2. 2. Valid Driver’s License with acceptable MVR
3. 3. Minimum 2 years of clerical/administrative/related experience preferred

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