Administrative Assistant

North Reading High School; North Reading (MA); On-site; USD 37,000 - 50,000; Full time

Job summary

North Reading High School, part of North Reading Public Schools, is seeking a full-time Administrative Assistant for the School Counseling Office. The role runs five days a week, 7.75 hours daily, year-round, reporting to the Coordinator of School Counseling Services and Building Principal.

Responsibilities include managing office operations, assisting with transcripts, scholarship coordination, and event support, with occasional evenings and weekends required.

Qualifications

• High School Diploma, GED, or equivalent.
• 1-2 years of prior administrative support experience preferred.
• Excellent organizational, multi-tasking, and prioritization skills.
• Strong public relations and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, etc.) and Google Suite; familiarity with school information systems.

Responsibilities

• Manage the efficient operation of the School Counseling Office, independently and with the team.
• Direct students to appropriate support personnel and answer calls.
• Process transcript requests and college application documents (Naviance).
• Maintain inventories and prepare budget-related documents and reports.
• Assist with course selection, PSAT administration, and scholarship coordination.

Skills

Organizational skills

Multi-tasking

Prioritization

Public relations

Interpersonal skills

Written communication

Verbal communication

Citizenship/residency/work visa

Education

High School Diploma, GED, or equivalent

Tools

Microsoft Office

Google Suite

Naviance

MUNIS

SchoolDude

Job description

North Reading Public Schools North Reading High School - North Reading, Massachusetts Open in Google Maps

Administrative Assistant

North Reading Public Schools North Reading High School - North Reading, Massachusetts Open in Google Maps

This job is also posted in North Reading School District

Job Details

Job ID: 5969831

Application Deadline: Posted until filled

Posted: Oct 23, 2026 4:00 AM (UTC)

Starting Date: Dec 21, 2026

Job Description

North Reading High School is seeking a full time Administrative Assistant for the School Counseling Office. This position is five (5) days per week (Monday through Friday), 7.75 hours/day, and 52 weeks/year (full year). This position reports to the Coordinator of School Counseling Services and Building Principal.

North Reading Public Schools (NRPS) is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential.

This position does require occasional evening and weekend events. These events will be communicated in advance and timesheets may be submitted for work outside of the regular work week schedule or a flex schedule during that period of time.

Essential duties

• Manage the efficient operation of the School Counseling Office, both independently and collaboratively, including all related clerical functions
• • Direct students to the appropriate support personnel
  • Answer incoming calls
  • Manage education verification requests and alumni/all transcript requests
  • Assist with the processing of supplemental documents related to the college application process, including transcript requests in Naviance
  • Maintain inventories of supplies and materials for the purpose of ensuring items’ availability
  • Assists in the preparation of budget, purchase orders, requisitions, and inventory reports and supplies
  • Assist with the course selection process, Advanced Placement testing, and the PSAT administration
  • Post scholarship opportunities for students, as needed
  • Assist with the coordination of college representative visits
  • Sort and distribute incoming mail among school counselors and prepare outgoing mail, including bulk mailings
• Establish and maintain a welcoming environment and consistently display professionalism in all aspects of performance including personal integrity, engaging in professional growth activities, and staying current on new theories, approaches, and developments in specialty area
• Develop and implement a system for organizing and maintaining office records, including but not limited to:
• • Student cumulative files, digitally and in hard copy when needed
  • Report card procedure, including sending Honor Roll to the Transcript
  • Grade changes following report cards
  • Maintain permanent student records of graduates and withdrawn students in the records room
• Responsible for composing and typing letters, memoranda, reports, documents, and any other communications as assigned
• Obtain pertinent data and create usable documents in a timely manner that will enable the Administration and Coordinator of School Counseling Services to make efficient and effective data-based decisions
• Manage and maintain student awards and scholarships.
• • Coordinate recording and reporting of scholarship winners and communicating related information
  • Prepare and organize all information needed for the annual scholarship committee meeting
  • Manage all local scholarship opportunities by serving as the point of contact for local organizations/donors, sending, receiving, and organizing all correspondence and information, and preparing the scholarship portion of Senior Scholarship and Awards Night.
• Complete grade calculations for senior exemptions
• Serve as a receptionist dealing effectively and courteously with administrators, educators, students, parents/guardians, and the general public
• • Responsive and courteous
  • Display the ability to collaborate with co-workers to meet overall objectives
  • Effective in listening and expressing ideas both verbally and in writing
• Assist with registering new students, obtaining appropriate records, and withdrawing students
• • Including maintaining a shared document to track all incoming and withdrawing students
• Maintain confidentiality of all work performed and is discrete and professional at all times
• Assist administration with development of the master schedule as needed
• Assist in the organization and execution of events throughout the year as needed including, but not limited to:
• • School Counseling Evening Programming
  • PSATs
  • Senior Scholarship and Awards Night
  • Underclass Awards Day
  • Graduation
• Support High School Main Office operations and/or coverage as requested
• Assumes other duties as may be assigned by the building Principal, Assistant Principal, Coordinator of School Counseling Services, and/or their Designee

Requirements

• High School Diploma, GED, or equivalent
• 1-2 years of prior experience in administrative support, School Counseling office, and/or Student Support setting preferred
• Excellent organizational, multi-tasking, and prioritization skills
• Strong public relations and interpersonal skills
• Knowledge and expertise in Microsoft Office (Word, Excel, etc.), Google suite (Docs, Sheets, etc.), copier/scanner/fax, etc.
• Proficient in use of school student information systems (i.e. Administrator's Plus-Rediker) and other platforms (e.g., Naviance, MUNIS, SchoolDude, etc.) preferred
• Ability to work independently and in a team environment with accuracy and with attention to detail
• Excellent written and verbal communication skills
• Experience working in a culturally diverse environment preferred
• Citizenship, residency, or work visa required

Additional benefits as outlined in the North Reading Administrative Assistants' Association contract . Annualizedpay and paid time off will be prorated to start date.

The North Reading Public Schools (NRPS) provides a safe, inclusive, and supportive learning environment where students develop both their social-emotional and academic skills and abilities through an exploration of a wide range of content areas, the arts, athletics, and extra-curricular opportunities. With a dedication to excellence, service, and life-long learning our students will engage collaboratively, think critical, embrace diversity, and value equity in order to become productive global citizens.

NRPS is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential. Candidates with different perspectives and experiences are strongly encouraged to apply to grow our school community and help students feel personally connected to their learning experiences and feel represented inside and outside of the classroom ensuring a sense of belonging.

North Reading Public Schools does not discriminate on the basis of race, color, national origin age, sex, gender identity, disability, religion, or sexual orientation, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the District's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Human Resources Administrator.

Position Type: Full-Time
Salary: $26.96 to $36.58 Per Hour
Job Categories:
Classroom Teacher > Elementary
Support Staff > Administrative Assistant

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Michael Rosa , Coordinator of School Counseling
• North Reading High School
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.