Administrative Assistant

INDUS Technology, Inc.; Norfolk (VA); Presencial; USD 39.000 - 51.000; Tempo integral

Benefícios oferecidos por esta vaga

Employee Stock Ownership Plan (ESOP)

401(k) with employer match

Health benefits

Professional development funding

Resumo da vaga

INDUS Technology, Inc. is seeking an Administrative Assistant to support a federal contracting operation in Norfolk, VA.

You will handle administrative, contracting, and acquisition tasks, using systems such as SPS, ePS, WAWF, FPDS-NG, and PIEE, while managing data, budgets, and reporting. Responsibilities include maintaining databases, generating metrics, supporting ACO divisions, coordinating meetings, and assisting with bid/proposal activities.

Qualificações

• Active secret clearance required to be considered for this position.
• High school diploma or GED.
• Minimum one year of experience using automated Government contracting systems (SPS, ePS, WAWF, FPDS-NG, PIEE).
• Experience using Google Workspace.
• Experience with Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint, SharePoint).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced, changing environment.
• Must be legally authorized to work in the United States without sponsorship.

Responsabilidades

• Provide administrative and acquisition support to Contracts Department, including special projects and research.
• Utilize contracting systems SPS, ePS, WAWF, FPDS-NG, PIEE for procurement tasks.
• Prepare performance metrics, workload reports, budgets, and financial tracking documentation.
• Create and maintain Microsoft Access and Excel databases for data entry, validation, and reporting.
• Maintain budget/financial databases and activity tracking systems.
• Prepare monthly Small Business Program status reports.
• Coordinate and respond to procurement data calls with supporting data and metrics.
• Assist ACO Division with financial research, voucher reviews, and final payments via WAWF.
• Coordinate meetings, trainings, and muster sheets; prepare agendas and materials.
• Provide general administrative support, including scheduling and AV/teleconferencing coordination.
• Bid and proposal support as required.

Conhecimentos

Attention to detail

Time management

Verbal and written communication

Problem solving

Adaptability in fast-paced environment

Formação

High school diploma or GED

Ferramentas

Google Workspace

Microsoft Office (Excel, Word, PowerPoint, Outlook)

SharePoint

WAWF

FPDS-NG

SPS/ePS/PIEE

Descrição da vaga

INDUS is a 100% employee-owned government services provider delivering engineering, IT, cybersecurity, program management, logistics, and data analytics solutions to federal customers.

Our people are at the heart of everything we do! We foster a culture of teamwork, support, and growth, investing in our employees from day one through mentorship, training, and professional development. Together, we deliver exceptional service to our customers and make a meaningful impact in the communities we serve.

The Administrative Assistant provides administrative, contracting, and acquisition support to a federal customer. This role supports contract operations through data management, financial tracking, performance reporting, procurement coordination, and general administrative duties, helping ensure accurate records, timely reporting, and efficient day-to-day operations.

• Provide administrative and acquisition support to the Contracts Department, including special projects, research, training coordination, and use of automated contracting and decision-support tools.
• Utilize Government procurement and contract management systems, including Standard Procurement System (SPS), Electronic Procurement System (ePS), SeaPort-e, Wide Area Workflow (WAWF), Federal Procurement Data System - Next Generation (FPDS-NG), and Procurement Integrated Enterprise Environment (PIEE).
• Assist in preparing Contracts Department performance metrics, workload reports, budgets, and financial tracking documentation.
• Create, maintain, and update Microsoft Access and Excel databases, including data entry, validation, formulas, reporting parameters, and report generation.
• Maintain budget and financial databases, work-in-process records, operations databases, and activity/action-item tracking systems.
• Prepare monthly Small Business Program status reports, including organizing, validating, filing, and distributing required data.
• Verify Contract Action Reports (CARs) are entered into appropriate reporting systems and review data for accuracy, particularly Small Business statistics.
• Coordinate and prepare responses to internal and external procurement data calls, including researching, compiling, analyzing, and maintaining supporting data and performance metrics.
• Assist Administrative Contracting Officer (ACO) Division personnel with financial research, voucher reviews, contract closeout documentation, and verification of final payments through WAWF.
• Coordinate meetings, training schedules, and administrative activities for division personnel, including maintaining training records and submitting monthly muster sheets to the Training Coordinator.
• Prepare meeting agendas, supporting materials, presentations, and meeting minutes, ensuring timely distribution to appropriate personnel.
• Schedule meeting spaces and coordinate audiovisual equipment, computer access, security requirements, and telephone/teleconferencing support.
• Provide administrative support in a fast-paced environment, responding to changing priorities and time-sensitive deadlines.
• Bid and proposal support if requested.
• Other duties as assigned.

Required Qualifications

• An active secret clearance is required to be considered for this position.
• High school diploma or GED.
• Minimum one (1) year of experience using automated Government contracting systems, such as
  • Standard Procurement System (SPS)
  • Electronic Procurement System (ePS)
  • Wide Area Workflow (WAWF)
  • Federal Procurement Data System - Next Generation (FPDS-NG)
  • Procurement Integrated Enterprise Environment (PIEE)
• Experience using Google Workspace.
• Experience with Microsoft Office Suite applications including Outlook, Word, Excel, PowerPoint, and SharePoint required.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• The ability to lift items that may weigh up to 50 pounds.

The expected base pay rate for this position is $32.51 per hour. INDUS offers a competitive compensation and benefits package, including our Employee Stock Ownership Plan (ESOP), 401(k) with employer match, and comprehensive health benefits. We also invest in employee growth through professional development funding, education reimbursement, and online learning opportunities. Employees may also be eligible for performance bonuses and other rewards.

Individual compensation is determined by job-related factors, including relevant experience, qualifications, education, certifications, and alignment with the position's requirements. INDUS also considers internal pay equity and industry benchmarks to support fair and competitive compensation.

Learn More About Our Culture And Benefits.

INDUS is proud to be an equal opportunity employer committed to fostering a welcoming, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, veteran status or any other applicable legally protected status or characteristic.

#CJ